1. Call to Order
2. Executive Session
3. Public Forum
No one was present.
CONSENT AGENDA
Johnson requested that each item of the Consent Agenda be considered individually.
4. Approve the Minutes of the July 20, 2000 Board Meeting.
Motion by Kaufman and second by Alberts to approve the Minutes of the July 20, 2000, Board Meeting. Motion approved unanimously.
5. Accept the June 2000 Disbursements and Financial Reports.
Johnson stated that he had concerns about the variance in the gallons produced and the gallons billed for July. Staff replied that the difference is the result of production and billing being on different cycles. Staff noted that the production gallons are calculated from the first day of the month through the last day of the month and gallons billed are based on the meter reading dates from a month to the following month. Staff used the example that the July gallons are for water consumption from the June to July meter readings.
Johnson also questioned why actual water revenue for the month was lower than the budgeted projection. Drury replied that the water revenue on the Income Statement was for the June consumption. She also noted that after the hidden leak adjustments, there were no customers who used over 100,000 gallons during the last billing cycle. She noted that a comparison of last year to this year is skewed because last year, BWSC billed out $151,000 with one individual having a $15,000 bill.
Kaufman's response to the revenue issue was that rather than divide the projected water revenue evenly by twelve months, it was spread over a twelve month period based on historical monthly revenue. He noted that according to the model, the water revenue was higher earlier in the year than projected. He stated that water revenue maybe lower than anticipated for the next few months, but it will probably increase at some point so that the budget projections will be back on line. He noted that the year to date budget is not off too far.
Discussion followed on the reason for the decrease in consumption. The consensus of the Directors was that people are more aware of the rate structure and the need for conservation because of all the publicity concerning water shortages. Leggieri said he believed that all the articles in the Newsletters and the presentations to the Town Councils have contributed to conservation.
Motion by Johnson and second by Kaufman to accept the July 2000 Disbursements and Financial Reports. Motion approved unanimously. Alberts requested that an article of appreciation be published in the Newsletter to members/customers for their conservation efforts.
6. Discussion and Action on a Request by the Residents of the Whitmore Addition to Receive Water Service from BWSC.
Leggieri reported that one of the residents of the Whitmore Addition, located on Whitmore Lane East of Hilltop Road, contacted him about water service from BWSC. He noted that the residents currently receive water from a non- community well.
Leggieri stated that there are two options for providing water service to this 8 to 12 tract subdivision. He said that one option is to adhere to the subdivision regulations and have the residents extend approximately 2000 feet of 8 inch line from the existing 6 inch main located on Hilltop Road across the frontage of the subdivision and about 1350 feet of 8 inch internal lines for the location of meters and fire hydrants. He said according to the subdivision regulations, BWSC would pay for the first 200 feet of the line extension on Hilltop Road. He said the residents would be required to pay the membership, installation, and equity fees. Leggieri noted that the resident who made the inquiry could extend the line across the frontage of the property and install his meter on Hilltop Road; however, the other residents would not have access to.
Leggieri said he talked to Ginn about BWSC's projection to loop the Hilltop line with the 16 inch line on FM 407. Leggieri noted if BWSC decides to make this line loop a high priority on the updated Master Plan, BWSC could participate with the residents and pay for over sizing the line.
Leggieri said that the other option is for the residents to wait until BWSC extends the line. He said he told them it would probably be a year or more before this project is approved and completed. Kaufman stated that he thought the loop would be a low priority item on a five year plan if BWSC decides to drill another well.
Leggieri said that the well for this addition has been repaired and the need for water is not as critical as it was; however, he has been requested to speak to meeting of all the residents. The Directors instructed Leggieri to inform the residents to follow the subdivision regulations and its requirements if they decided to request water from BWSC.
7. Discussion and Action on all Matters Regarding DCDD#4/Lantana Development, Including the Temporary Water Agreement.
No action taken.
8. Discussion and Action on All Matters Regarding An Agreement With The City of Highland Village Allowing BWSC to Provide Water Service to The Weatherford Project Located Within The CCN of Highland Village.
Leggieri was instructed to notify the City of Highland Village that BWSC would supply water to the Weatherford Project but that it is not interested in purchasing any portion of the CCN that it formerly released to the City of Highland Village.
9. Discussion and Action on Authorization for Staff to Purchase BWSC's Service Area Aerial Photos from CoServ.
Leggieri reported that CoServ and the City of Denton had aerial photos flown of their service areas and are offering them for sale. He stated that the cost would be about $750.00 for the maps of BWSC's service area including Lantana. Motion by Johnson and second by Kaufman to authorize purchase of the maps of BWSC's service area. Motion approved unanimously.
10. Staff and Consultant Reports.
Leggieri noted that he had included information he received from Randall Davis regarding the actual cost of Argyle's new well. He also mentioned that Mustang WSC is building a glass lined 2 million gallon storage tank that does not require interior maintenance. Paulson requested that Ginn provide firm numbers for the cost of a well for the next meeting.
11. Review Future Agenda Item, Activities and Announcements, and Set Date and Time of the September Meeting.
The next regular meeting was set for Thursday, September 28, 2000 because of scheduling conflicts.
12. Adjournment
Motion by Kaufman and second by Alberts to adjourn the meeting. Motion carried unanimously; the meeting adjourned at 8:45 p.m.
Recorded by Betty Robertson, Deputy Secretary-Treasurer
Certified by Larry Kaufman, Secretary-Treasurer