1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:09 P.M. on Thursday, February 17, 2000 at the corporation office.

 

Directors in Attendance

Joe Graves, President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts Arrived at 9:09 P.M. because of a flight delay.
Carla Anderson
Michael Paulson
William Warholy

 

Directors Absent

Scott Kilpatrick, Vice-President

 

Consultants in Attendance

Jennifer Drury, CPA
Ronnie Phillips, Esquire

 

Staff in Attendance

Jim Leggieri, General Manager
Betty Robertson, Administrator

 

Public in Attendance
Lori Heer
Chad Heer

Kaufman requested that Item 6 be pulled from the Consent Agenda.

Motion by Kaufman and second by Warholy that the consent agenda be approved with the exception of Item 6. Motion approved unanimously. The items approved were:

4. Approve the Minutes of the December 7, 1999 Special Board Meeting.

5. Approve the Minutes of the January 18, 2000 Board Meeting.

6. Accept the January 2000 Disbursements and Financial Reports.

Kaufman explained that the January financial reports could not be approved until the 1999 audit entries are made. He stated that Drury could show the reports without the corrections on the overhead projector for review and discussion only. Drury displayed the income statements only for review and no action was taken.

 

9. Discussion and Action on All Matters Pertaining to the Annual Meeting

Including Setting the Date and Time and Approval of the Official Notice, Proxy, and Agenda.

Graves and Leggieri reported that state law now requires that there must be a written procedure for holding annual meetings and that the procedure must include exhibits. Leggieri explained that BWSC has good procedures that will be submitted for review and approval at the next regular meeting.

Motion by Paulson and second by Anderson to approved the notice, proxy, and agenda for the Annual Meeting to be held Monday, April 10, 2000. Motion approved unanimously.

 

 

2. Executive Session

President Graves announced that the Board would convene in Executive Session at 7:24 P.M. concerning the following:

A. All Matters Related to the Lantana Development Including Approval of a Water Service Agreement Between BWSC and DCDD#4 Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:54 P.M.

 

12. Discussion and Action on Lori Heer's Request for Exemption from BWSC'S Policy Regarding Membership Discontinuance, Cancellation, and Reactivation.

Review and discussion was held on the Heer's letter of request for exemption from BWSC's current policy regarding membership discontinuance, cancellation, and reactivation. The Board told the Heer's that now that they had their written request and had heard the oral pleas to discontinue and reactivate the membership in question as they had done in the past, their request would be taken under advisement and additional research would be done so that the Board could make a decision at the next regular meeting.

 

 

10. Discussion and Action on Appointment of a Delegate and Alternate to the TRWA Annual Meeting and Convention March 15-17, 2000.

Motion by Paulson and second by Kaufman to appoint Leggieri as BWSC's delegate and Randall Davis as the alternate delegate to the TRWA Annual Meeting and Convention March 15-17, 2000. Motion approved unanimously.

 

 

11. Discussion and Action on Revising the Membership Discontinuation and Reactivation Policy.

Leggieri noted that the wording was just being modified to make it more general. Motion by Kaufman and second by Anderson to accept the modifications in the wording. Motion approved unanimously.

 

 

13. Discussion and Action on the Potential of Drilling other Wells or Buying Additional Gallons from the UTRWD.

Leggieri reported that he contacted Mr. Vaughn who owns property next to the Chinn Chapel station about purchasing additional land for another well. Leggieri stated that Mr. Vaughn was amiable to the request. Mr. Vaughn told Leggieri he would contact the engineers that he uses and get back to him.

Both Kaufman and Paulson stated that serious consideration needs to be given to drilling another well. Paulson stated that Ginn should provide real costs associated with the project.

 

Graves stated that he wanted to go back and clean up some of the agenda items.

 

 

3. Public Forum

No one was present.

 

 

7. Discussion and Action on All Matters Related to the Lantana Development Including Approval of a Water Service Agreement Between BWSC andDCDD#4.

Graves stated no action was needed as Phillips is handling this item.

 

 

13. Discussion and Action on All Matters Associated with the Following:

A. Carruth Estates

Leggieri reported that the lines are installed but that the subdivision is not ready for final acceptance.

B. County Oaks Phase II

Leggieri reported that the lines have been installed and that a maintenance bond has been submitted; therefore it is ready for final acceptance.

Motion by Kaufman and second by Paulson to approve final acceptance of the water line installations in Country Oaks Phase II. Motion approved unanimously.

C. Copper Woods/Including Off Site Water Main Construction

Leggieri stated that he is still trying to resolve the landscaping issue.

D. Millennium Addition

Leggieri reported that there was nothing new to report on this commercial addition.

15. Staff and Consultant Reports.

The Directors complemented the staff on the report.

 

Kaufman requested that Leggieri include a list of the approved subdivisions and the number of lots remaining for homes. Paulson suggested that an updated list be posted for reference by the Board when it is considering commitments for future water service.

 

Leggieri reported that Flower Mound is bringing a water line from 2499 down Waketon Road and into Bridlewood.

Discussion was held on a rate presentation for The Town of Double Oak.

2. Executive Session

President Graves announced that the Board would convene in Executive Session at 9:02 P.M. concerning:

 

B. All Matters Related to Personnel Pursuant to Government Code, Section 551.074.

The Board took no action and reconvened in Open Session at 9:22 P.M.

 

 

8. Discussion and Action on All Matters Related to Personnel.

No action was taken.

16. Review Future Agenda Items, Activities and Announcements, Set Date and Time of the March Regular Meeting.

The next regular meeting was set for Thursday, March 23, 2000 at the corporation office. The meeting was rescheduled because of conflicts that would prevent having a quorum.

 

 

17. Adjournment

Motion by Paulson and second by Anderson to adjourn the meeting. Motion carried unanimously; the meeting adjourned at 9:37 P.M.

 

Recorded by Betty Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer

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