1. Call to Order
The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Paulson at 8:26 P.M., Tuesday, October 17, 2000, at the corporation office.
Directors in Attendance
Michael Paulson, President
Kevin Alberts, Director
Carla Anderson, Director
Larry Kaufman, Secretary-Treasurer
Directors Absent
Scott Kilpatrick, Vice-President
Duane Johnson, Director
Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn
Staff in Attendance
Jim Leggieri, General Manager
Public in Attendance
Dale and Carolyn Mutschler, Members and residents of Double Oak
Garrett Van Trease, Member and resident of Bartonville
2. Executive Session Concerning All Matters Regarding BWSC's/DCDD#4 Transfer of CCN Pursuant to Government Code 551.072.
President Paulson announced at 8:26 PM that the Board would convene in Executive Session concerning all matters regarding BWSC'S/DCDD #4 Transfer of CCN. The Board took no action and reconvened in open session at 8:28 P.M.
3. Public Forum
No one was present.
CONSENT AGENDA
Motion by Anderson and second by Alberts to approve the Consent Agenda.
Motion approved. Kaufman abstained.
The two items approved were:
4. Approve the Minutes of the September 28, 2000 Board Meeting.
5. Accept the September 2000 Disbursements and Financial Reports.
ITEMS FOR INDIVIDUAL CONSIDERATION
6. Discussion and Action on Monogram Homes' Request to Appear Before the Board Regarding Water Rates / Consumption Issues.
Mr. Garrett Van Trease of Monogram Homes requested to appear before the Board; however, a previous engagement prevented Mr. Van Trease from remaining until the meeting was called to order. Leggieri reported that Mr. Van Trease was concerned about the cost of water in the Saddlebrook Subdivision. Mr. Van Trease inquired about having a special rate for establishing a new lawn or possibly averaging the usage for the initial three (3) month period for new lawns.
Discussion followed concerning the possibility of having a "new lawn" rate. Anderson indicated that she felt the water rates, as they are currently applied, are too high and she would like to see some relief, perhaps in the form of lower "winter" rates. Alberts requested the staff to investigate the feasibility of winter rates.
7. Discussion and Action on the Appointment of a Director to Fill the Vacancy that Expires in 2003.
Mr. and Mrs. Mutschler had been present earlier in the evening; however, they had a previous engagement and could not remain until the meeting was called to order.
Mr. Brad Jones also submitted a resume, but he could not attend the meeting due to a scheduling conflict. Mr. Jones will attend the next meeting and the Board will have an opportunity to interview him then. The Board hopes to make a final decision at the December meeting.
No action taken.
8. Discussion and Action on All Matters Regarding BWSC's / D.C.D.D. #4 Transfer of CCN.
No action taken.
9. Discussion and Action on the Preliminary Budget for the Year 2001, Including Rates.
Drury presented a preliminary budget for the Year 2001, including new rates. A discussion followed concerning whether the rates should be changed prior to a firm Master Plan being formulated. Drury expressed concern that Ginn's global overview of future projects with projected costs for the update of the Master Plan is still too uncertain to base any type of rate increase upon. Paulson suggested that the rates not be changed until the Master Plan is formalized. Anderson once again stated that she thought the current rates are too high and she would like to see rates lowered for the intervals between 60,000 and 100,000 gallons. She requested the staff to research the possibility of lowering rates.
No action taken.
10. Discussion and Action on H.W. Ginn P.E., Presentation of the Preliminary Plan Update Issues.
Kaufman asked about updating existing well sites to maximize production. Ginn indicated that he would review the existing well stations and evaluate whether this is a viable option. Ginn stated once again that his presentation is a global overview of future projects with projected costs for the update of the Master Plan. He said the next step is still for the Board to formulate the projects that are needed for the next five years. Paulson indicated that the Board should not rush into any major capital improvements and should take ample time to investigate all possibilities.
During the September 28, 2000 meeting, there was some discussion about building a new storage facility and using it as a second receiving point for water from Upper Trinity Regional Water District ("UTRWD). Leggieri expressed some concern that this may not be possible due to the amount of water available to WSCs (10% rule) being only.5 - .6 mgd from UTRWD's current facility. Kaufman requested that Ginn contact UTRWD's engineer and determine UTRWD's future plans for capacity.
As requested by Johnson, Leggieri compiled more general information on the offsetting expenses and an estimate of the debt service for the proposed conversion to radio read meters. Leggieri outlined a three-year replacement program, the details of which may be seen in the General Manager's Report. A discussion followed about whether the project should go forward. Motion by Anderson to accept the replacement program as outlined. Further discussion followed about whether the project should go forward. Motion by Anderson and second by Alberts to withdraw Anderson's motion to accept the replacement program as outlined. Motion approved unanimously.
Paulson requested that Leggieri compile specific information regarding critical areas and the number of meters that should be converted immediately.
11. Discussion and Action on All Matters Regarding Camp Briarwood / Murray / Water Line Easement Restoration Issue.
Leggieri reported that he talked to Briarwood, and he proposed that the camp accept the total amount that is due Murray Construction as a settlement. The camp was agreeable to this settlement, and Leggieri said that he told Mike Lamb that when Bartonville WSC receives a notification from the camp that the issue is resolved, then Bartonville WSC will make final payment to Murray Construction. Paulson stated that Leggieri should be commended on his handling of the resolution to this dispute. No action taken.
12. Discussion and Action on Final Acceptance of Hawk Road Estates.
Motion by Kaufman and second by Alberts to approve the final acceptance of Hawk Road Estates. Motion approved unanimously.
13. Staff and Consultant Reports
Discussion was held on the response to the members comments made regarding the rates and new lawn exemptions.
14. Review Future Agenda Item, Activities and Announcements, and Set Date and Time of the November Meeting.
The next regular meeting was set for Thursday, November 16, 2000.
15. Adjournment
Motion by Kaufman and second by Anderson to adjourn the meeting.
Motion carried unanimously; the meeting adjourned at 11:01p.m.
Recorded by Jennifer L. Drury, CPA
Certified by Larry Kaufman, Secretary-Treasurer