1. Call to Order.

President Michael Paulson called the Annual Meeting of the membership of Bartonville Water Supply Corporation to order at 7:35 P.M. on Monday, April 9, 2001 at the Crossroads Bible Church, 9099 Justin Road, Bartonville, Texas.

 

2. Welcome and Introductions

President Paulson welcomed the members and introduced the directors, consultants, guest, and staff present.

Directors in Attendance
Michael Paulson, President
Scott Kilpatrick, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Duane Johnson
Dale Mutschler

Consultants in Attendance
Vickie Brouse, CPA, Ken Hughes & Associates
Jennifer Drury, CPA
Wayne Ginn, P.E., The Ginn Corporation
Ken Hughes, CPA, Ken Hughes & Associates
Ronnie Phillips, Esquire

Guest Speaker
John Cooper, Denton County Agricultural Extension Agent

Staff in Attendance
Jim Leggieri, General Manager
Betty Robertson, Administrator
Tony Mauldin, Superintendent
Marcy Gustafson, Administrative Assistant

 

3. Credentials Committee Report

The Credentials Committee reported that a quorum was present as the required 10% or 177 members of the 1764 eligible members were present or represented by proxy. There were 229 members represented by proxy and 29 members were present.

4. Approve Minutes of the April 10, 2000 Annual Meeting

The minutes of the April 10, 2000 Annual Meeting were read by Betty Robertson, Deputy Secretary-Treasurer. Motion by Duane Johnson and second by Susan Mullins to approve the minutes. Motion approved unanimously.

 

5. 2000 Audit Report

Ken Hughes, Ken Hughes & Associates, who performed the 2000 audit, reviewed the 2000 Financial Highlights. Hughes explained that the increase in unrestricted cash and other current assets was partially due to the purchase of new remote read meters. He also noted that the restricted cash is a requirement of the loan covenants on the notes held by General Motors Acceptance Corporation. He stated that property and equipment increased because of infrastructure, a portion of which was donated by developers. Copies of the Financial Highlights were available to the membership and were displayed on the overhead projector. Hughes informed the membership that copies of the 2000 Audit are available for review at the corporation office.

Paulson called for questions. Richard Cook noted that although revenues were down and expenses were up, the corporation was still solvent. Paulson explained that during last summer the corporation bought additional water from the Upper Trinity Regional Water District which added to the expenses.

Motion by Richard Cook and second by Bill Wilkinson to accept the 2000 Audit Report. Motion approved unanimously.

6. Election of Two Directors

President Paulson announced that his and Alberts' terms had expired and that he would entertain nominations for two directors. Alberts and Paulson were nominated. Motion by Kaufman and second by Johnson that nominations cease. Motion carried unanimously.

Alberts, from Double Oak, stated that he served a partial term before being elected; therefore this would be his second full term if elected. He said that he believes in water conservation. He said that because of the climate in the area, we need to do all we can to protect the environment for future generations, and we can do this realistically by working with the rates.

Paulson, from Copper Canyon, stated that he was appointed to complete a term and had served as president this year. He said he believes in water conservation and a good water system for the members. He noted that there needs to be long term planning and good budgeting to make sure there is an adequate supply of water. He stated that last summer when other utilities were on extreme rationing or had no water, BWSC still had an adequate supply. He noted that BWSC did initiate conservation methods, as it does every year, because of the need to conserve water as purchasing more water makes it more expensive for all the members. He said BWSC will always have conservation measures in place in the summer to protect the overall usage because the peak demands cause an increase in infrastructure and capital expense. He stated he hopes with long term planning, BWSC will meet the challenge to serve the growth in the area and still keep rates as reasonable as possible.

Paulson called for questions. Discussion followed on conditions that trigger the initiation of the conservation measures; the enforcement of violations; the prompt notification of members who have high usage by the staff; the fees paid to Upper Trinity Regional Water District for surface water and the construction of facilities; and the release of a potion of the Certificate of Convenience and Necessity to the Lantana project. Paulson noted that the Board negotiated for the best solution for the members. He noted that although BWSC is temporarily leasing some of its facilities to Lantana, Lantana is building its own facilities and purchasing surface water directly from the UTRWD.

Following the voting by ballots, Paulson asked for volunteers to count the votes. Volunteers were Allen Boger, Javier Correa, and Jennifer Drury.

Inquiries were made if the two nominees could be elected by acclamation. Phillips confirmed that the regular election process should be followed as the proxies had to be voted.

Paulson inquired if there were any other questions while the votes were being questioned. Tanci Paulson stated that she had attended the Town of Copper Canyon meeting where there had been discussion on the extension of an 18 inch water line on Copper Canyon Road that will destroy people's front yards and trees. She noted that a statement had been made that the line is being installed by Lantana at the request of Upper Trinity Regional Water District and that the ultimate goal is to provide a secondary delivery point for BWSC.

Leggieri responded that the 18 line belongs to the UTRWD and is being extended and installed from BWSC's tie in near the intersection of Copper Canyon Road and Copper Hill Circle to the two million gallon ground storage tank being constructed by Lantana. He noted that eventually Lantana's storage tank will be tied into the new 48 inch water line coming from Lewisville and continuing to the West.

Tanci Paulson noted that the people at the meeting stated that the line extension would also provide a tie in for BWSC on the new 48 inch water line. Leggieri replied that the new 48 inch water line from Lewisville to the West could provide water to BWSC. He stated that the City of Denton can also provide water from the North into the 18 inch line as it has in the past when the UTRWD has had a problem. The Directors stressed that BWSC did not make this request and that it is being done unilaterally by the UTRWD and Lantana. Paulson stated that BWSC is considering tying into the line at another location on the line going West in the future to give BWSC another point of delivery.

Kaufman said he wanted to correct the statement regarding some of the upper end water rates being referred to as a penalty. He stated it is not a penalty but an impact that represents the impact that the high end users have on the system and water rates.

7. Residential Landscape Irrigation Presentation

Leggieri introduced the guest speaker, John Cooper, horticulturist and Denton County Agricultural Extension Agent.

In his presentation, Cooper stressed the following ten water smart tips for a lower water bill and a healthier lawn:

1. Water only when your lawn needs it.
2. Give your lawn a long drink when you water.
3. Apply water to your lawn as evenly as possible.
4. Be careful not to over water.
5. Plan and plant new yards for water efficiency.
6. Choose a turf grass according to its ability to withstand hot, dry, summers.
7. Water early in the morning
8. Improve the infiltration rate of your soil
9. Avoid fertilizers high in soluble nitrogen.
10. Try to prevent or reduce wasteful water runoff.

Cooper used slides to emphasize the tips. Following his presentation Cooper answered members' questions. He also had brochures from the Texas Agricultural Extension Service available for members.

Paulson extended the corporation's appreciation to Cooper for his presentation.

 

8. BWSC Update

Leggieri stated that before he began his presentation, he wanted to do an impromptu presentation. He requested Betty Robertson to come to the front. He stated that he and Robertson were talking one day while preparations were being made for the annual meeting about how many meetings they had attended. He stated that this was Robertson's 31st Annual Meeting. He said that the Board, Staff and Members wanted to acknowledge her thirty years of service and presented her with 31 long stemmed red roses. Robertson shared a few reminiscences and expressed her appreciation.

In the update of BWSC, Leggieri used charts and graphs on the overhead projector. He illustrated the increase in memberships from the 1960's through 2000; the percentage of members in the towns of Bartonville, Copper Canyon, Double Oak and unincorporated area; the average demand versus the peak day consumption; and the location of the seven pump stations, including the wells, ground storage and elevated tank.

Leggieri concluded his presentation with a summary of the corporation's past, present, and the future major accomplishments. The major accomplishments were the establishment of a $1.5 million dollar line of credit with a local bank; a debt free expenditure of $9,648,006 on capital improvements since the mid 80's; the achievement of a "Superior Public Water Supply" rating from the Texas Commission on Environmental Qualty; and a total of 4 million gallons a day of ground water from BWSC's wells and surface water from the UTRWD. He noted that the five year master plan is currently being updated for the future.

9. Drawings for Prizes

President Paulson asked for a volunteer to draw the tickets and proxies for the water prizes; Mayor Bill Wilkinson of Double Oak volunteered.

The proxies of the following members and their credits drawn were:

Keith & Maude Carter - 5,000 gallons
David M. Casey - 10,000 gallons
Richard & Terri Adams - 15,000 gallons
Paul & Angela Acker - 20,000 gallon

The tickets of the following members and their credits drawn were:

Scott & Susan Kilpatrick - 5,000 gallons
Robert Potts - 10,000 gallons
Mike & Carla Anderson - 15,000 gallons
Bill Wilkinson - 20,000 gallons

10. Election Results

President Paulson announced that Jennifer Drury would give the election results. Drury reported that Paulson received 254 votes and Alberts received 253.

11. Adjournment

Motion by Richard Cook and second by Bill Wilkinson that the meeting adjourn. Motion approved unanimously. The meeting adjourned at 9:30P.M.

 

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer

 

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