1. Call to Order
President Paulson called the regular meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:09 P.M., Thursday, January 18, 2001, at the corporation office. Paulson welcomed Mutschler as the newly appointed director to complete the term of former President Graves.
Directors in Attendance
Michael Paulson, President
Scott Kilpatrick, Vice-president
Larry Kaufman, Secretary-Treasurer
Kevin Alberts, Director
Carla Anderson, Director
Duane Johnson, Director
Dale Mutschler, Director
Directors Absent
None
Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE
Staff in Attendance
Jim Leggieri, General Manager
Betty Robertson, Administrator
2. Public Forum
No one was present.
CONSENT AGENDA
Motion by Kaufman and second by Johnson to approve the consent agenda with the financial reports subject to audit corrections. Motion approved unanimously.
The items approved were:
3. Approve the Minutes of the December 7, 2000 Board Meeting.
4. Accept the December 2000 Disbursements and Financial Reports.
ITEMS FOR INDIVIDUAL CONSIDERATION
5. Discussion and Action on Payment of the 2001 Texas Rural Water Association Dues and Voluntary Contributions to the Building, Legal, and Scholarship Funds.
Motion by Kaufman to pay the 2001 TRWA dues and voluntary contributions of $1,686.00. Johnson proffered a friendly amendment to change the amount to $1,596.75. Kaufman accepted the amended motion. Johnson made the second and the motion carried unanimously.
6. Discussion and Action an the Annual Contribution to the BWSC Profit Sharing Plan for 2000 Eligible Employees.
Leggieri mentioned that there was a historical summary of the employee profit sharing plan and a list of contribution options for review in his report. Following discussion, motion by Kaufman and second by Johnson to contribute 5% of the gross W2 wages to the employee profits sharing plan for the eligible employees for 2000. The motion carried unanimously. The Directors requested the staff to research options available other than a profit sharing plan.
7. Discussion and Action on Staff's Recommendation Regarding Robert Terbrock's Request Regarding Consumption Issues.
Mutschler requested information on Terbrock's request. Leggieri and the Directors explained what had transpired at the December meeting regarding Terbrock's request for an adjustment on his July bill. Leggieri stated that he recommended that an adjustment not be made as there was no justification based on the meter test results. Motion by Kilpatrick and second by Kaufman to deny Terbrock's request for an adjustment. Motion approved unanimously.
8. Discussion and Action on all Matters Regarding the Credit Card Policy.
Drury reported on the levels of risk and the charges associated with each level. She noted that BWSC does not have the volume of users to get a reduction in the rates charged. She recommended that credit cards be accepted only in person as that option has the most economical rate. Discussion ensued on the pro's and con's of offering the availability of payment by credit card under the current policy. Kaufman objected to all members sharing in the cost associated with credit card payment for the 10% who use this method. Motion by Kilpatrick and second by Alberts to make no changes in the current policy. Motion carried with Kaufman and Paulson opposed.
9. Staff and Consultant Reports.
Leggieri reported that the Landseer line replacement is in service. He also noted that Tom Taylor had informed him that the UTRWD may have more available water as some of the utilities may release some in the future. Anderson suggested educating members to make them aware that the peak demands which cause the reservation and purchase of more surface water will continually cause the rates to increase. Kaufman encouraged the directors and staff to make the slide presentation on rates at town meetings and home owner groups, particularly in new subdivisions. He noted the presentation is a good tool to explain the rate increase and to deter excessive usage. Anderson left the meeting at 8:45 P.M.
10. Review Future Agenda Items, Activities and Announcements, and Set the Time of the February 2001 Meeting.
The next regular meeting was scheduled for Monday, February 19, 2001 at the corporation office. Kaufman requested that a future agenda item be the purchase of property for a well or receiving point for water from the UTRWD.
11. Adjournment
Motion by Kaufman and second by Johnson to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 9:20 P.M.
Recorded by Betty Robertson, Deputy Secretary-Treasurer
Certified by Larry Kaufman, Secretary-Treasurer