1. Call to Order
President Paulson called the regular meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:10 P.M., Monday, May 21, 2001, at the corporation office.
Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Kevin Alberts, Director
Dale Mutschler, DirectorDirectors Absent
Carla Anderson, Director
Larry Kaufman, Secretary-TreasurerConsultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE
Ronnie Phillips, EsquireStaff in Attendance
Jim Leggieri, General Manager
Betty Robertson, AdministratorOthers in Attendance
No one was present.
2. Executive Session
At 7:11 P.M., President Paulson announced that the Board would convene in Executive Session Pursuant to Government Code, Section 551.072, Concerning:
All Matters Associated with the Release of BWSC's CCN Within the Area Now Known as Lantana/DCDD#4 Pursuant to Government Code, Section 551.071.
The Board took no action and reconvened in Open Session at 7:30 P.M.
3. Public Forum
No one was present
CONSENT AGENDA
Motion by Johnson and second by Kilpatrick to approve the Consent Agenda. Motion approved unanimously. The items approved were:
4. Approve the February, March, and April 2001 Disbursements and Financial Reports.
5. Approve the Minutes of the March 12 and April 19, 2001 Meetings.
ITEMS FOR INDIVIDUAL CONSIDERATION
6. Discussion and Action on All Matters Associated with the Release of BWSC's CCN Within the Area Now Known as Lantana/DCDD#4.
Motion by Kilpatrick and second by Johnson to tentatively approve the contract and lease agreement pending a thorough review by the staff and counsel to determine if the latest version agrees with the previous version. Motion approved unanimously.
7. Discussion and Action on the Corporate Authorization Resolution with First State Bank of Texas.
Motion by Johnson and second by Alberts to approve the Corporate Authorization Resolution with First State Bank of Texas with Michael Paulson, Duane Johnson, Larry Kaufman, and Betty Robertson as authorized signatories. Motion approved unanimously.
8. Discussion and Action on the Resolution to Amend Authorized Representatives with TexPool.
Motion by Kilpatrick and second by Mutschler to approve the Resolution to Amend the Authorized Representatives with TexPool as follows:
(1) Michael Paulson, Larry Kaufman and Jim Leggieri are the authorized representatives.
(2) Jim Leggieri is the authorized representative who will have the primary responsibility for performing transactions and receiving confirmation and monthly statements.
(3) Jennifer Drury is the authorized representative with inquiry rights only. Motion approved unanimously.
9. Discussion and Action on the Adoption of a Simple IRA Retirement Plan.
Motion by Johnson and second by Mutschler that Bartonville Water Supply Corporation adopt the Simple IRA Retirement Plan with the following provisions:
(1) that the corporation's matching amount be paid monthly.
(2) that the corporation's matching amount be limited to 3% of an employee's salary or $6500 whichever is less.
(3) that the corporation pay the $10 account establishment fee and the $10 annual maintenance fee for active employees.Motion carried unanimously.
10. Discussion and Action on the Upper Trinity Regional Water District's Information Request Worksheet.
Leggieri explained the projections and answered questions regarding the UTRWD information request worksheet. He noted that the projected future water requirements for treated surface water from the UTRWD are based on the best information available regarding projected growth and usage. Motion by Johnson and second by Alberts to approve the UTRWD information worksheet as prepared by the staff. Motion approved unanimously.
11. Discussion and Action on Determining Methods of Identifying the Top 9% Water Users and Educating Them in Its Cause and Effect of Adding A Financial Burden on the Entire Membership and to Also Determine Actions to Limit Additional Costs to this Group.
Discussion was held on methods being used to identify the top 9% water users, methods of education used to encourage conservation, and the restrictions available to water supply corporations. It was noted that these high users are usually in new subdivisions; therefore, builders, irrigators, pool contractors, and new members should be targeted.
Kilpatrick requested that a file be kept on methods used as well as ways to improve methods and techniques from year to year. Johnson said that he would like to commend the staff for the work it is doing in the area of water conservation and customer education. He noted that he would like to encourage the staff to continue, but that everyone must recognize that since the top users are different each year, a systematic approach may not be possible. Alberts encouraged the staff to continue to be proactive.
13.Consultants' Reports.
Ginn reported that he needed more time to meet with Kaufman and work on the projected cash flows before making projections regarding the master plan. He also stated that he needs a definite location for the pump station; however, he noted can he review the alternative upgrades suggested by Leggieri.
12. Staff Report.
Leggieri answered questions about items in his report concerning the Argyle WSC and Bartonville WSC CCN boundary modifications, the TCEQ required contracts with the two camps in the service area, the construction by the Crossroads Bible Church, and the location for a pump station.
14. Review Future Agenda Items, Activities and Announcements, and Set the Date and Time of the June Meeting.
The next regular meeting was scheduled for Monday, June 11, 2001 at the corporation office.
15. Adjournment.
Motion by Mutschler and second by Kilpatrick to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 8:40 P.M.
Recorded by Betty Robertson, Deputy Secretary-Treasurer
Certified by Larry Kaufman, Secretary-Treasurer