1. Call to Order.

The meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Paulson at 7:02 P.M. on Monday, October 8, 2001 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Carla Anderson Dale Mutschler

Directors Absent
Kevin Alberts
Scott Kilpatrick

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE

Staff in Attendance
Jim Leggieri, General Manager
Betty Robertson, Administrator

Others in Attendance
No one was present.

 

Paulson announced that the Board would immediately convene in Executive Session at 7:02 P.M. concerning:

a. All Matters Related to the Approval/Release of a Portion of CCN #10197 to D.C.F.W. D. #7/Lantana Pursuant to Government Code, Section 551.072.
b. All Matters Related to the Acquisition of Real Property for a Future Pump Station Site Pursuant to Government Code, Section 551.072.
c. All Matters Related to Personnel Pursuant to Government Code, Section 551.072.
d. All Matters Related to Facilities Security Pursuant to Government Code, Section 551.076.

The Board took no action and reconvened in Open Session at 7:42 P.M.

 

3. Public Forum

No one was present.

CONSENT AGENDA

Motion by Kaufman and second by Johnson to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

 

4. Approve the Minutes of the Meeting, September 10, 2001.

5. Approve the September 2001 Disbursements and Financial Report.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on All Matters Related to Ms. Becky Carlson's Appearance Before the Board Regarding Qualification for a Hidden Leak Adjustment.

Ms. Carlson did not make an appearance before the Board; therefore, no action was taken.

7. Discussion and Action on All Matters Related to the Approval of the Release of a Portion of CCN #10197 to D.C.F.W. S.D. #7/Lantana.

Discussion was held on the clarification that the only portion on the map, submitted by the TCEQ for consideration, was the release of the portion of the CCN to Denton County Fresh Water Supply District #7 for Lantana. Leggieri noted that other adjustments to the CCN will be submitted with the application filed by Argyle and Bartonville Water Supply Corporations.

Motion by Johnson and second by Kaufman to approve the release of the designated portion of Bartonville Water Supply Corporation's Certificate of Convenience and Necessity #10197 subject to the terms of the contract with Denton County Fresh Water Supply District #7/Lantana. Motion approved unanimously.

8. Discussion and Action on All Matters Related to the Purchase of Property for a Future Pump Station Site.

Paulson noted no action was required on this item.

9. Discussion and Action on All Matters Related to Personnel.

Leggieri stated that he placed this item on the agenda so that it would be available if needed. No action was taken.

 

10. Discussion and Action on All Matters Related to Facilities Security.

Leggieri distributed copies of the Pump Station Security Standards and Suspicious Activity Investigation Procedures. Discussion followed on the procedures.

 

11. Discussion and Action on All Matters Related to Approval of the Preliminary Water Plan for the Acklie Addition.

Motion by Kaufman and second by Mutschler to approve the preliminary water plan for the Acklie Addition, a 5 lot commercial development located in Bartonville. Motion approved unanimously.

The Board authorized Ginn to work with the developer and the town's engineers on flood plain control as it will impact BWSC's property.

 

12. Discussion and Action on All Matters Related to Approval of the Final Water Plan for Western Oaks Subdivision.

Leggieri reported that the Gills have not submitted a final water plan for Western Oaks.

13. Discussion and Action on Approval of the Master Plan Philosophy Statement.

Motion by Johnson and second by Mutschler to approve the Master Plan Philosophy Statement as submitted. Motion carried unanimously.

 

14. Discussion and Action on Approval of the Year 2002 Operating and Capital Budget.

Amended copies of the proposed 2002 budget with minor changes were distributed. Discussion followed on the following items:

• Projections for an increase in salaries for raises for employees and the employment of an additional certified water operator.
• Reconciliation of the growth projections by the staff and engineer.
• Reconciliation of the engineering and financial projections for the major capital projects and the inclusion of projects that can be completed within a twenty-four month interim to meet the IRS requirement for money received for the Lantana release.
• Consideration of the effect of the economy on growth and revenue and their influence on the timing of projects, increasing rates, and borrowing money.

  Based on the projected revenue, Ginn will review his proposed plan and the proposed alternative projects and will make written recommendations regarding cost and good engineering.

  Anderson suggested that the Directors start reviewing the status of the budget quarterly. Kaufman noted that the year to date information is on the monthly income statements. He said he can also provide graphs.

  Johnson and Paulson requested that all projects be included as line items in the projected capital budget.

  Paulson and Johnson inquired about the rate multipliers; Drury replied that they were rounded and are the same as last year. Discussion followed on whether or not a review of the multipliers is needed to determine if the high end users are paying the cost of the purchase of additional surface water and to determine if other adjustments need to be made. Staff was instructed to provide a list of the users in each multiplier level for the month of July.

15. Staff Reports.

Johnson inquired about state compensation for the corporation making preparation for the widening of Justin Road. Ginn explained that the big lines are located on private easements; therefore, if they ever have to be moved, it will be at the state's expense. Leggieri noted that since the water line in question is located in the right away, whatever has to be done will be at the corporation's expense.

Johnson requested a report on the merits of the installation of the remote read meters for the next meeting.

 

16. Consultants Reports.

Drury reported that Ken Peterson, legal counsel for TRWA, said equity fees were not intended to off set water rates but to be used for capital projects. She noted that the fifty cents charge on the step one gallons, previously defined for capital projects, has been redefined as a contribution to fixed costs for the projected 2002 budget.

 

17. Review Future Agenda Items, Activities and Announcements and Set the Date for the November Meeting.

The November meeting was scheduled for Monday, November 26, 2001 at 7:00 P.M. at the corporation office.

Items requested for the next meeting were a report on the merits of the installation of remote read meters, a list of users for each multiplier level, and approval of the final budget for 2002.

 

18. Adjournment.

Motion by Kaufman and second by Mutschler to adjourn the meeting. Motion approved unanimously; the meeting adjourned at 9:22 P.M.

 

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer

 

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