1. Call to Order.

The meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Paulson at 7:07 P.M. on Monday, September 10, 2001 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Scott Kilpatrick
Dale Mutschler

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE

Staff in Attendance
Jim Leggieri, General Manager
Betty Robertson, Administrator

Others in Attendance
No one was present.

 

Paulson announced that the Board would immediately convene in Executive Session at 7:08 P.M. concerning:

All Matters Related to the Acquisition of Real Property for a Future Pump Station Site Pursuant to Government Code, Section 551.072

The Board took no action and reconvened in Open Session at 7:17 P.M.

 

3. Public Forum

No one was present.

Carla Anderson arrived at 7:19 P.M.

CONSENT AGENDA

Drury answered questions posed by the Directors. She explained which fees are being posted to the Capital Fund, that Lantana's electricity payments are posted to off set the total electricity charges, that the power recovery fee has increased the electricity charges, and what portion of Lantana's charges were a penalty. She also explained that the fees from the release of a portion of the Certificate of Convenience and Necessity to Lantana will be posted to the Capital Fund as instructed by Ronnie Phillips, the corporation attorney. She noted that the prior releases are listed on the balance sheet under Other Assets/Receivables for release of CCN.

Motion by Johnson and second by Mutschler to approve the Consent Agenda with the explanations by Drury and the addition of Mutschler's name as being absent at the August meeting. Motion approved with an abstention by Kilpatrick who was not present at the August meeting. The three items approved were:

 

4. Approve the Minutes of the Meeting, August 13, 2001.

5. Approve the July 2001 Disbursements and Financial Report.

6. Approve the August 2001 Disbursements and Financial Report.

ITEMS FOR INDIVIDUAL CONSIDERATION

7. Discussion and Action on All Matters Related to the Acquisition/Use of Real Property for a Future Pump Station Site.

No action was taken on this item.

8. Discussion and Action on Allocation of Budget Line Items.

Discussion was held on the proper definition of the impact/equity buy in fees and how these fees should be reflected on the balance sheet. Drury stated that currently both the fifty cents water charge and the equity buy in fees are being posted to the capital fund since its retroactive reactivation. Kaufman noted that only the fifty cents water charge should be going into the fund as the equity fees are being used as revenue to reduce the water rates.

Drury answered that maybe the Board needs to redefine the equity fee and the capital fund. She noted that when the fund was suspended, it was stated that when the capital projects were completed and the line of credit paid, the fund could be reactivated. Drury was instructed to contact Texas Rural Water Association, to redefine the equity buy in fee and its relationship to the capital fund, and to report her findings at the next meeting.

9. Discussion and Action on Adoption of a Master Plan Philosophy.

Staff was directed to add Paulson's suggestion on water conservation to the Master Plan Philosophy Statement and to present the polished statement at the next meeting.

10. Discussion and Action on All Matters Regarding Approval of the Final Water Plan for the Western Oaks Subdivision/Town of Double Oak.

Leggieri explained that the developers of the Western Oaks Subdivision have requested to develop the subdivision in two phases. He stated that the developers want to develop the five lots adjacent to the 6 inch line on Kings Road as the first phase and only pay the initial fees for those five lots. He noted that later they want to develop the remaining eleven lots as the second phase, and at that time, pay the required fees and install the internal lines that will be required for service. Following discussion, the Board directed Leggieri to notify the developers that the Corporation will base its requirements on the plat approved by the Town of Double Oak.

 

11. Staff Reports

Leggieri distributed a letter from the Texas Natural Resource Conservation Committee stating that the release of a portion of the Certificate of Convenience and Necessity to Lantana should be approved soon.

 

12. Consultants' Reports

Kilpatrick inquired about the six catastrophic water loss adjustments that had been granted and were listed in the staff report. Drury replied that all catastrophic water loss requests are verified and documented. She noted one person has requested to meet with the Board next month because his request has been denied. Drury noted that one other person has also been added to the deferred payment list since the report was printed. Mutschler inquired if the corporation charges interest on deferred payment arrangements, and Drury replied that no interest is charged.

Drury called attention to the first spread sheet of the billing report that shows a comparison of the number of meters billed, the gallons billed, and the amount billed since 1997 as some Directors had requested the information.

 

13. Review Future Agenda Items, Activities and Announcements and Set the Date for the October meeting.

The next regular meeting was scheduled for Monday, October 8, 2001 at 7:00 P.M. at the corporation office.

14. Adjournment.

Motion by Kaufman and second by Alberts to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 8:19 P.M.

 

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer

 

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