1. Call to Order.

President Paulson called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:14 p.m. on Tuesday, December 17, 2002 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Scott Kilpatrick
Dale Mutschler
Thomas Greaves

Directors Absent
Duane Johnson, Vice-President

Consultants in Attendance
Jennifer Drury, CPA

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

6. Discussion and Action on all Matters Concerning Selecting Telephone Service for the Office.

Mr. Gary Oliver prepared a comparison between Birch Telecom versus our current provider, Southwestern Bell. Mr. Oliver explained that the proposal could save the corporation approximately $230.00 per month on local phone services. Southwestern Bell stated that they could not offer better rates than the current plan subscribed to by BWSC. Drury explained that three of the references provided by Birch Telecom were contacted and stated that they were happy with the services and there were no additional fees or surprises. Mr. Oliver gave a summary of Birch Telecom and answered questions from the Board members and staff. Alberts suggested further discussion and to get another quote, possibly form AT&T Broadband. Motion by Kilpatrick and second by Mutschler that, contingent upon a better deal, BWSC proceed with the two-year contract with Birch Telecom. Motion carried unanimously.

2. Executive Session

Paulson announced at 7:43p.m. that the Board would convene in Executive Session concerning:

a. All Matters Regarding the Securing of Easements / Hilltop Road Waterline Pursuant to Government code, Section 551.072.
b. All Matters Concerning Real Property of the Corporation, Including the Securing of Additional Well Site Pursuant to Government Code, Section 551.072.
c. All Matters Concerning Personnel, Pursuant to Government Code, Section 551.074.

The Board took no action and reconvened in Open Session at 9:29 p.m.

 

3. Public Forum.

No one was present.

Consent Agenda

Motion by Kaufman and second by Alberts to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

4. Approve the Minutes of the November 26, 2002 Board Meeting.

5. Approve the November 2002 Disbursements and Financial Reports.

ITEMS FOR INDIVIDUAL CONSIDERATION

7. Discussion and Action on All Matters Concerning Writing Off Bad Debt Accounts.

Drury proposed to write off six accounts totaling $2,724.30, as listed in the Board packets (attached), as it is unlikely that the amounts will be collected. Drury explained that these accounts are over twelve (12) months past due and all resources have been exhausted to collect the past due balances. Motion by Kaufman and second by Mutschler to write off the recommended bad debt accounts totaling $2,724.30. Motion carried unanimously.

8. Discussion and Action on All Matters Concerning Transferring Certain Operating Funds to Capital.

Drury explained that generally in the past all but $10,000 of operating funds is transferred into the reserved for capital fund at the end of the year. Motion by Kaufman and second by Alberts to transfer all but $10,000 from operating funds to reserved for capital funds at 12/31/02. Motion carried unanimously.

 

9. Discussion and Action on Final Approval of Bartonville Town Center On-Site Water Lines.

Leggieri stated that all water lines are installed, tested, the first meter has been set and necessary fees have been paid. Motion by Kaufman and second by Mutschler to approve the Bartonville Town Center on-site water lines. Motion carried unanimously.

10. Discussion and Action on All Matters Concerning the Securing of Easements/Hilltop Road Waterline.

No discussion or action.

11. Discussion and Action on All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site.

No discussion or action.

12. Discussion and Action on All Matters Concerning Personnel.

Motion by Mutschler and second by Kilpatrick for approval of 3% merit and cost of living increase for Jim Leggieri, General Manger. Motion carried unanimously.

13. Discussion and Action on All Matters Concerning the Acceptance of the Termination of Services of The Ginn Corporation.

No discussion or action.

14. Discussion and Action on All Matters Concerning the Selection of a New Engineering Firm.

Kilpatrick will work with Jim Leggieri on putting together a list of potential engineers for interview. Kilpatrick will also do an exit interview with Wayne Ginn, P.E. for information regarding his thoughts on working with BWSC. Paulson suggested making a list of expectations from the Board for future engineers. No action.

15. Staff Reports.

None.

16. Consultants Reports.

None.

17. Review Future Agenda Items, Activities, and Announcements, Confirm January 7, 2003 as the Date of the January Meeting.

The next regular meeting is scheduled for Tuesday, January 7, 2003 at 7:00 p.m. at the corporation office.

18. Adjournment.

Motion by Kaufman and second by Mutschler to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 10:00 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

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