Minutes of the Bartonville Water Supply Corporation
Board of Directors Meeting
Monday, February 11, 2002
Bartonville Water Supply Corporation Office
1911 East Jeter Road
Bartonville, Texas 76226 

1. Call to Order.

The meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Paulson at 7:07 P.M. on Monday, February 11, 2002 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Dale Mutschler

Directors Absent
Carla Anderson
Scott Kilpatrick

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, P.E.

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

Others in Attendance
Bartonville Town Councilman Mr. Robertson

 

6. Discussion and Action on All Matters Related to Councilman Ron Robertson's Request to Appear Before the Board Regarding the Placement of Fire Hydrant's within the Corporate Limits of the Town of Bartonville.

Mr. Robertson explained that by having had a fire hydrant within 1,000 feet of his home, his homeowners insurance rate could be reduced. Mr. Robertson paid to install a fire hydrant, since developers were not required to install fire hydrants when his subdivision was developed. Mr. Robertson suggested proposing a new ordinance to require a fire hydrant to be installed for properties outside of subdivisions where no fire hydrant exists within 400 feet of the property line. Mr. Robertson said that this situation would be brought up at future town meetings regarding fire hydrants in Bartonville. Mr. Robertson asked questions regarding the BWSC subdivision ordinance, what the cost would be to the Town of Bartonville to install fire hydrants and if the line in Stonewood could be "looped." Mr. Robertson also explained ISO ratings for water lines. Paulson suggested the engineer and staff to do a study finding where BWSC has gaps in the system, eg. locations of current fire hydrants, current volumes and if lines are big enough to support fire hydrants. Leggieri explained requirements for installing fire hydrants would depend on line, elevation, flow etc. The line in the Stonewood subdivision is 20 years old. Mr. Robertson said the town would fund the installation if BWSC would supply the legwork for the research. Mr. Robertson agreed to provide Leggieri with a copy of the ISO requirements. Mr. Robertson agreed to provide Drury with a copy of the town ordinance. No Action taken.

 

2. Executive Session Concerning all Matters Related to Personnel Pursuant to Government Code 551.074.

Paulson announced at 7:40 p.m. that the Board would convene in Executive Session concerning personnel matters. The Board took no action and reconvened in Open Session at 8:30 p.m.

 

3. Public Forum

No one was present

CONSENT AGENDA

Motion by Johnson and second by Kaufman to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

 

4. Approve the Minutes of the Meeting, January 14, 2002.

5. Approve the January 2002 Disbursements and Financial Report.

 

ITEMS FOR INDIVIDUAL CONSIDERATION

7. Discussion and Action on All Matters related to the Approval of Acceptance of Franchise Agreement with the Town of Copper Canyon.

Drury explained that the previous franchise agreement was valid from January 1994 through December 1998. BWSC has continued to collect and remit fees to the Town of Copper Canyon. Drury indicated that the agreement was identical to the previous other than the renewed franchise agreement will be valid from January 1999 through December 2002. Motion by Johnson and second by Mutchler to accept the new franchise agreement with the Town of Copper Canyon. Motion carried unanimously.

 

8. Discussion and Action on All Matters Pertaining to the Annual Meeting Including Setting the Date, Time, Location, and Approval of the Official Notice, Proxy, and Agenda.

Leggieri suggested a Master Plan presentation by Wayne Ginn, P.E. or a presentation by Mr. John Cooper from the Texas Agricultural Ext. Service-Denton County for the annual meeting. Leggieri will contact Mr. Cooper about his availability. Following discussion, motion by Johnson and second by Alberts to approve the annual meeting forms. Motion carried unanimously.

 

9. Discussion and Action on All Matters Related to Tariff Update Pertaining to Rates and Service Fees for Engaging a Collection Agency and Charging Related Fees.

Drury recapped the reasoning for engaging a collection agency and charging fees for past due/non collectable accounts. Motion by Kaufman and second by Mutchler to write off any past due/non collectable accounts under $100. Motion carried unanimously. Motion by Johnson and second by Kaufman to change the language in the tariff to include the new policy regarding collection fees. Motion carried unanimously.

 

10. Discussion and Action on All Matters Pertaining to Granting a Drainage Easement to the Town of Bartonville, Texas, Related to the Acklie Addition, Town of Bartonville.

The Town of Bartonville has requested a drainage easement that includes the Northeast corner of BWSC's office property. BWSC has no plans for the property since it is heavily wooded. The Ginn Corporation has reviewed the easement and recommends granting the drainage easement. Motion by Kaufman and second by Mutcher to grant the drainage easement. Motion carried unanimously.

 

11. Discussion and Action on All Matters Related to Personnel.

Leggieri will request engagement letter from Vinson & Elkins L.L.P. to provide legal representation for the corporation. No action taken.

 

12. Staff Reports.

Leggieri explained that the new truck would not qualify for the sales tax exemption because it will be taxed under the motor vehicle statute. Leggieri reported that he would be attending court regarding a lawsuit brought by Mr. Vickery in reference to damages for a pecan tree that died when BWSC installed a water line across his property. Leggieri explained that BWSC fulfilled their obligations and Mr. Vickery never granted the water line easement. Leggieri will keep the Board informed.

 

13. Consulting Engineer's Report.

Wayne Ginn, P.E. passed out reports of the Master Plan for each Board member to take home and review. He requested the Board schedule a workshop so that he can answer any questions the Board may have regarding the Master Plan.

 

14. Review Future Agenda Items, Activities and Announcements and Set the Date for the March Meeting.

The next regular meeting was scheduled for Monday, March 11, 2002 at the corporation office.

 

15. Adjournment.

Motion by Kaufman and second by Mutchler to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 9:40 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer