1. Call to Order.

The meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Paulson at 7:13 P.M. on Monday, January 14, 2001 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Carla Anderson

Directors Absent
Kevin Alberts
Scott Kilpatrick
Dale Mutschler

Consultants in Attendance
Jennifer Drury, CPA

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

Others in Attendance
No one was present

 

2. Executive Session.

Following the call to order, Paulson announced that the Board would immediately convene in Executive Session concerning:

a. All Matters Related to Personnel Pursuant to Government Code, Section 551.074.

The Board took no action and reconvened in Open Session at 7:19 P.M.

 

3. Public Forum

No one was present.

CONSENT AGENDA

Motion by Johnson and second by Kaufman to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

 

4. Approve the Minutes of the Meeting, December 10, 2001.

5. Approve the December 2001 Disbursements and Financial Report.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on Payment of 2002 Texas Rural Water Association Dues and Voluntary Contribution to the Building, Legal, and Scholarship Funds.

Motion by Johnson to pay the 2002 TRWA dues and voluntary contributions of $1,734.00. Anderson made the second and the motion carried unanimously.

7. Discussion and Action on All Matters Related to Engaging a Collection Agency for the Collection of Delinquent Member Accounts.

Drury reported that the staff had inquired into engaging a collection agency to collect delinquent finaled accounts. Drury stated that per Ken Peterson, attorney with TRWA, there is nothing that prohibits BWSC from using a collection agency to collect outstanding debts and that fines and fees from a collection agency may be added to the outstanding account. BWSC's tariff would need to be modified to include such language. A collection agency would be one more avenue of collection and there should not be any added costs to the corporation.

Paulson expressed a concern about how an agency would be perceived by current members and requested that the tariff contain clear language that a collection agency would only be employed in the case of discontinued accounts. Drury is to write language for BWSC's tariff regarding collection fees for next meeting. No action taken.

8. Discussion and Action on All Matters Related to Tariff Update Regarding Rates and Service Fees, to Including Membership Fees, Equity Buy-In Fees, and Collection Fees.

Drury is to draft language for collection fees for next meeting.

Drury reported that an analysis of the surrounding areas showed membership fees ranging from $50.00 to 175.00. Drury spoke with TRWA and was told the membership fee could be up to 12 times the base rate or up to $275.00 for BWSC. Discussion followed on the advantages of raising the membership fee to $150.00.

Motion by Paulson and second by Johnson to accept the $150.00 membership fee. Motion carried unanimously.

Drury reviewed the equity buy in formula based on the approved financial statement as of December 31, 2001. Drury stated that the $5,035.00 fee did not include the membership fee or the installation fee associated with new installations. Kaufman noted that the formula keeps the equity of all members, old and new, on an equal basis and that the increase did affect previously grand fathered subdivisions. Leggieri explained that the equity buy in fee for meters larger than the standard 5/8" x 3/4" meter will be prorated based on equivalent service units. Motion by Kaufman and second by Johnson to accept the $5,035.00 equity buy-in fee. Motion carried unanimously.

9. Discussion and Action on All Matters Related to the Acceptance of Bids for New Utility Truck to Replace BWSC's Existing 1995 Ford Utility Truck.

Leggieri reported that two trucks were purchased in 2000 to replace the 1991 and 1992 trucks. Motion by Kaufman and second by Anderson to replace the 1995 Ford truck. Motion carried unanimously.

 

10. Discussion and Action on All Matters Related Personnel.

The Directors reviewed the job description and goals prepared by Leggieri. Johnson suggested adding an overview of day-to-day duties and a role in planning. Paulson suggested continuing to evaluate the job description and add planning and budgeting to the job description. Johnson supplied to each member a copy of an example performance appraisal. Johnson suggested adding insuring all payments are received from Lantana to management goals for general manager. Paulson suggested that all Board directors review the management goals and job description and add the goals to the February agenda and the job description to the March agenda. No action taken.

 

12. Staff Reports.

Leggieri reported that the 300,000-gallon tank at Copper Hill overflowed due to a problem with UTRWD's valve not shutting properly and flowed into a member's yard. Leggieri reported that he contacted Lantana about possibly rerouting the overflows for both Copper Hill tanks into Lantana's storm drainage system. Paulson suggested Leggieri and Ginn work together to resolve this issue.

Leggieri spoke with Randall Davis, General Manger for Argyle WSC and Ken Peterson, TRWA, in reference to obtaining new legal counsel. Mr. Peterson said he was available for day-to-day questions, at no charge, but he suggested that BWSC find legal counsel locally to handle issues that would require more attention. Leggieri suggested Vinson & Elkins, who had previously represented UTRWD. Paulson requested that a representative from the firm attend a Board meeting.

Leggieri discussed fencing the new pump station property. Leggieri stated that the surveyor re-staked and defined the area. An estimate received was $2,500 for smooth wire and T-posts to define the area.

12. Staff Reports.

Leggieri reported that the Chinn Chapel Road Project is a joint project between Copper Canyon, Flower Mound, and Highland Village as all these entities have portions of the road. He stated that he would not know how the project will influence BWSC regarding relocation of lines or costs until the plans are completed; however, he stated that he wants to be involved in the meetings with the Towns and engineering firms.

Kilpatrick inquired about the development at the southwest corner of FM 407 and 2499. Leggieri reported that this property, located in Flower Mound, is in an area that has dual certification by BWSC and Flower Mound. He noted that the developer can select the water provider.

 

13. Consultants Reports.

There were no additional reports.

 

14. Review Future Agenda Items, Activities and Announcements and Set the Date for the February Meeting.

The next regular meeting was scheduled for Monday, February 11, 2002 at the corporation office.

 

15. Adjournment.

Motion by Kaufman and second by Johnson to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 8:55 P.M.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

Use the back button on your browser to return to the index or go to the Home Page.