1. Call to Order.

President Paulson called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:11 p.m. on Tuesday, October 8, 2002 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Scott Kilpatrick
Dale Mutschler

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, P.E.

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

3. Public Forum.

No one was present.

Consent Agenda

Motion by Johnson and second by Kilpatrick to approve the Consent Agenda, with changes as noted. Motion approved unanimously. The two items approved were:

4. Approve the Minutes of the September 9, 2002 Board Meeting.

5. Approve the September 2002 Disbursements and Financial Reports.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on All Matters Concerning Ms. Donna Lane's Request for a Catastrophic Water Loss Adjustment.

No discussion or action.

7. Discussion and Action on All Matters Concerning Mr. Mark Hilz' Request for a Catastrophic Water Loss Adjustment.

No discussion or action.

8. Discussion and Action on All Matters Concerning Establishing Certificates of Deposit with Northstar Bank.

Paulson explained that the Board may wish to consider obtaining a certificate of deposit with NorthStar Bank as an alternative to Texpool. Drury explained that Texpool currently offers 1.8% and NorthStar offers 2.31% for a 6-month certificate of deposit or 2.5% for a 12-month certificate of deposit. Drury explained that NorthStar would also provide a security agreement since Bartonville WSC has more than the standard $100,000 in the bank. Motion by Kaufman and second by Johnson to convert $1,000,000 from Texpool into a certificate of deposit with NorthStar Bank at the best available interest rate at the time of transfer. Motion carried unanimously.

9. Discussion and Action on All Matters Concerning the Preliminary Operating and Capital Budget for the Year 2003, Including Rates.

Drury explained that $25,000 was added for legal fees as requested by Kaufman. Drury took $270,000 out of UTRWD as requested by Kilpatrick and explained that it is assumed that the high end users would cover this amount. Kaufman explained that the 50¢ contribution to fixed fees would also contribute to the Upper Trinity fees. Drury explained that if the budget were approved as is, the current water rates would not change. No action.

10. Discussion and Action on All Matters Concerning Establishing Rules and Rates for "Non-potable, Bulk Water Service."

Drury explained that she contacted Ken Petersen, attorney with the Texas Rural Water Association. He confirmed that Bartonville WSC could establish a non-potable bulk water service rate without updating BWSC's tariff. Drury explained her concerns about selling to a non-member at a "different" rate and not providing the same rates for the current members. Drury asked the Board to consider having "winter" rates for the members. Paulson asked the staff to research and work out the operation, actual numbers and fire hydrant locations and present the information at the next meeting. No action.

11. Discussion and Action on All Matters Concerning the Securing of Easements/ Hilltop Rd. Waterline.

Leggieri summarized the situation as far as which easements have been obtained and which are outstanding. No action.

 

2. Executive Session

Paulson announced at 8:05 p.m. that the Board would convene in Executive Session concerning:

a. All Matters Regarding the Securing of Easements / Hilltop Road Waterline Pursuant to Government code, Section 551.072.
b. All Matters Concerning Real Property of the Corporation, Including the Securing of Additional Well Site Pursuant to Government Code, Section 551.072.
c. All Matters Concerning Request for Release of Water Service Rights to the Simpkins Tract Pursuant to Government Code, Section 551.072.
d. All Matters Concerning Personnel, Pursuant to Government Code, Section 551.074.

The Board took no action and reconvened in Open Session at 10:47 p.m.

 

12. Discussion and Action on All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site.

No discussion or action.

13. Discussion and Action on All Matters Concerning Request for/ Release of Water Service Rights to the Simpkins Tract.

No discussion or action.

14. Discussion and Action on All Matters Concerning Personnel.

No discussion or action.

15. Discussion and Action on All Matters Concerning the Master Plan Update.

Paulson requested Wayne Ginn to provide information regarding the costs and benefits of obtaining a new hydraulic analysis.

16. Staff Reports.

Leggieri stated he has a meeting next week with a representative from CoServ to review usage at the various pump sites to see if Bartonville WSC can benefit from the Industrial Time of Use program that CoServ offers. Leggieri explained that according to the example figures from the first meeting with CoServ, Bartonville WSC could save up to 50% in electrical costs per year.

17. Consultants Reports.

No additional reports.

18. Review Future Agenda Items, Activities, and Announcements and Confirm November 18, 2002 as the Date for the November Meeting.

The next regular meeting was re scheduled for Tuesday, November 26, 2002 at 7 p.m. at the corporation office. The December meeting is scheduled for Tuesday, December 17, 2002.

19. Adjournment.

Motion by Kaufman and second by Johnson to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 11:00 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

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