1. Call to Order.

President Paulson called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:11 p.m. on Monday, September 9, 2002 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Scott Kilpatrick
Dale Mutschler

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, P.E.

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

 

2. Executive Session

Following the call to order, Paulson announced at 7:11p.m. that the Board would convene in Executive Session concerning:

a. All Matters Regarding the Securing of Easements / Hilltop Road Waterline Pursuant to Government code, Section 551.071.
b. All Matters Concerning Real Property of the Corporation, Including the Securing of Additional Well Site Pursuant to Government Code, Section 551.071.
c. All Matters Concerning Request for Release of Water Service Rights to the Simpkins Tract Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 8:56 p.m.

 

3. Public Forum.

No one was present.

Consent Agenda

Motion by Kilpatrick and second by Johnson to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

4. Approve the Minutes of the August 19, 2002 Board Meeting.

5. Approve the August 2002 Disbursements and Financial Reports.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on a Voluntary Contribution to the Carl "Max" Laird Memorial Fund.

Drury explained that the fund was established for the son of Eric Laird, Bartonville WSC employee. Motion by Anderson and second by Kilpatrick to make a voluntary contribution of $1,000 to the Carl "Max" Laird Memorial Fund. Motion carried unanimously.

 

7. Discussion and Action on All Matters Concerning the Preliminary Operating and Capital Budget for the Year 2003, Including Rates.

Kaufman requested a comparison of costs to last years budget. Kaufman also requested the budget rates in 2002 outlook on the rate sheet for comparison. Kilpatrick requested that the rate multipliers be adjusted so that the high-end consumers pay the additional $270,000 in additional demand charges. No action taken on this item.

8. Discussion and Action on Adoption of a Resolution by the Bartonville WSC Board of Directors Regarding Water Service to the Simpkins Tract.

No discussion or action.

9. Discussion and Action on the Adoption of the Developer/Subdivision Service Application and Agreement to be Included in Bartonville WSC's Tariff and Subdivision Regulations.

Drury spoke with Ken Peterson, attorney with TRWA, regarding easement issues with developers. According to Ken Peterson, by law, Bartonville WSC's tariff or subdivision regulations do not have to be updated to include that a developer is required to provide Bartonville WSC with an easement when requesting service for a new development. However, Ken Peterson suggested having the bases covered. Drury has a copy of a non-standard service agreement that TWRA recommends being included in the tariff. Johnson questioned how this compares with what the current Bartonville WSC non-standard service agreement. Drury explained Bartonville WSC does not currently have one for developers, only residential. Leggieri explained this was an example for Bartonville WSC to use instead of reading through the entire subdivision requirements. Staff to review agreement for compliance with BWSC's tariff. No action.

10. Discussion and Action on All Matters Concerning Water Service for Oil and Gas Drilling Operations.

Paulson questioned if the figures of 1 million gallons is correct as stated in the General Managers report. Drury checked with several local area water suppliers. Argyle WSC sold 1 million gallons, and Bolivar and Justin will not sell water to well drillers. Denton's highest volume has been 2.7 million gallons in a 30-day period. Drury explained Bartonville WSC is not obligated to sell water to drillers and explained if Bartonville WSC did this it could create an artificial peak for calculating the UTRWD take or pay volume. Kilpatrick stated that if Bartonville WSC did sell water to well drillers it would go against our agreement with UTRWD, which is to help conserve water. Kaufman suggested selling water during the non-peak months. Kaufman stated that the drillers are coming and the question is does Bartonville WSC want to sell water and if so at what rate. Staff to investigate establishing a rate for drilling water. No action.

 

11. Discussion and Action on All Matters Concerning the Securing of Easements/ Hilltop Rd. Waterline.

No discussion or action.

 

12. Discussion and Action on All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site.

No discussion or action.

 

13. Discussion and Action on All Matters Concerning Request for/ Release of Water Service Rights to the Simpkins Tract.

No discussion or action.

14. Discussion and Action on All Matters Concerning the Master Plan Update, Including Prioritization of Water Line Projects.

Leggieri showed examples of quotes received for various projects for contactor work only, no engineering fees. Leggieri explained that Abbots Lane and Orchid Hill are currently experiencing problems with frequent repairs. The Copperwoods loop to Jernigan and the Jernigan station to Dove Trail were given as examples of projects and are included in the 2003 capital budget. Johnson distributed Proposed Action by the Bartonville WSC Board of Directors. Ginn stated he had received the tree removal plan from the Town of Bartonville, which requires each tree surveyed and marked for the town surveyor to review before site plan can be done. Ginn stated from beginning to end this could be six months and Bartonville WSC might want to start the tree removal work in order to start work on the well site in 2003. Ginn suggested getting the designs out of the way and doing construction later. Johnson stated Bartonville WSC could accelerate construction if the design is completed. Kilpatrick asked Leggieri's opinion on adopting schedule. Ginn explained it might be the middle of 2003 before the design and geotechnical changes can be started. Johnson asked Leggieri and Drury if this would be feasible when working on the budget. Drury asked for clarification regarding the fact that a motion is necessary for the Board to authorize Ginn, Inc. to proceed with any project. Leggieri questioned paying for a design in 2003 when the design is not utilized until 2007/2008. The funds could be used elsewhere, such as building another well site. Ginn explained that Ginn, Inc. looks to the future and does not understand the opposition to the Master Plan as presented and has not heard any other ideas. Anderson questioned spending money when the economy is unstable. Paulson stated that the Bartonville WSC wants a Master Plan, but Bartonville WSC owes it to the members to maximize the current system and the Master Plan needs to address that. Ginn suggested having another engineer draw another plan to compare with the current Master Plan. Anderson, Mutchler and Alberts suggested getting a second opinion. Kilpatrick suggested meeting with other engineers and explaining the Bartonville WSC philosophy. Motion by Johnson and second by Kaufman to approve the Master Plan prepared by the Ginn Corporation with the exceptions as noted. (see attached) Motion passed, Alberts abstained.

15. Staff Reports.

There were no additional reports.

16. Consultants Reports.

There were no additional reports.

17. Review Future Agenda Items, Activities, and Announcements and set the Date for the October Meeting.

The next regular meeting is scheduled for Tuesday, October 8, 2002 at 7 p.m. at the corporation office. The meeting for November was scheduled for Monday, November 18 and the meeting for December was scheduled for Tuesday, December 10.

18. Adjournment. Motion by Anderson and second by Kaufman to adjourn the meeting.

Motion approved unanimously. The meeting adjourned at 10:48 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

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