1. Call to Order.

President Paulson called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:15 p.m. on Tuesday, February 11, 2003 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance
Michael Paulson, President (arrived at 7:15 p.m.)
Duane Johnson, Vice-President
Larry Kaufman, Secretary-Treasurer
Scott Kilpatrick
Thomas Greaves

Directors Absent
Dale Mutschler
Kevin Alberts

Consultants in Attendance
Jennifer Drury

Staff in Attendance
Jim Leggieri, General Manager

2. Executive Session

Paulson announced at 7:15 p.m. that the Board would convene in Executive Session concerning:

a. All Matters Concerning the Securing of Easements/ Hilltop Rd. Waterline, Pursuant to Government Code, Section 551.072.
b. All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site Pursuant to Government Code Section 551.072.

The Board took no action and reconvened in Open Session at 8:15 p.m.

 

3. Public Forum.

No one was present.

Consent Agenda

Motion by Johnson and second by Kilpatrick to approve the Consent Agenda.

Motion approved unanimously. The two items approved were:

4. Approve the Minutes of the Meeting, January 7, 2003.

5. Approve the January 2003 Disbursements and Financial Report.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on All Matters Pertaining to the Annual Meeting Including Setting the Date, Time, Location, and Approval of the Official Notice, Proxy, and Agenda.

Drury explained that there was no confirmation on a location for the meeting. Drury explained that Lantana Community Fellowship's Board of Directors had a meeting and referred the item to their Building and Maintenance and they would not be meeting again until March 10, 2003. Drury stated that she had contacted Crossroads Bible Church regarding holding the meeting at their new facility. Motion by Kaufman and second by Kilpatrick to accept the date, time, location and approval of the official notice, proxy and agenda, pending confirmation of the location. Motion carried unanimously.

7. Discussion and Action on All Matters Regarding Approval of the Preliminary Water Plan for the Flower Mound Animal Adoption Facility/ Town of Flower Mound.

Johnson asked if approval was subject to requested changes by engineer. Leggieri explained that Flower Mound agreed to the recommended changes and he received a letter from Don Hammonds, Engineer for the Town of Flower Mound, confirming the agreement to pay the fees of $33,045.53. The fees will go before the Flower Mound council on March 7 for authorization for payment. Motion by Johnson and second by Greaves to approve the preliminary water plan for the Flower Mound Animal Adoption Facility in the Town of Flower Mound.

 

8. Discussion and Action on All Matters Regarding the Selection of BWSC General Counsel.

Leggieri explained that Mr. Ronnie Phillips, attorney, is now practicing law again locally. Leggieri suggested that BWSC contact Phillips regarding a possible opportunity to represent BWSC in legal matters. Kilpatrick suggested a list of ground rules for whatever legal counsel BWSC selects. Leggieri suggested retaining Mr. Phillips on an hourly basis, instead of a retainer. Kaufman suggested having Mr. Phillips make a proposal to the Board at the March 11 meeting. Paulson suggested asking Mr. Phillips for a list of other clients or developers in order to avoid a possible conflict of interest. Kilpatrick suggested having a workshop to establish roles and responsibilities for legal counsel. Kilpatrick proposed workshop for February 27, 2003. No action.

9. Discussion and Action on All Matters Regarding Selection of BWSC Consulting Engineer.

After discussion, Kilpatrick suggested a workshop for February 27, 2003 to establish roles and responsibilities for a consulting engineer. No action.

10. Discussion and Action on All Matters Concerning the Securing of Easements/ Hilltop Road Waterline.

Motion by Johnson and second by Kilpatrick to accept the offering of an additional $100.00 compensation over and above the fair market value per property in order to obtain the outstanding easements on Hilltop Road. Motion carried unanimously.

11. Discussion and Action on All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site.

Motion by Kaufman and second by Greaves to offer $25,000 for a selected acre that is identified as an appropriate site for a future well site. Motion carried unanimously. Motion by Kilpatrick and second by Kaufman to oppose a change in the road easement around the Stargate property that was previously purchased as a future well site. Motion carried unanimously.

12. Staff Reports.

Leggieri explained that after he and Mr. Greaves met with CoServ representatives, BWSC could benefit from participation in the Industrial Time of Use (I.T.U.) program offered by CoServ. Leggieri will contact CoServ to establish participation in I.T.U.

13. Consultants Reports.

None.

14. Review Future Agenda Items, Activities, Announcements, Set the Date for the March 2003 Meeting.

The next regular meeting is scheduled for Tuesday, March 11, 2003 at 7:00 p.m. at the corporation office. A Roles/Responsibility Workshop is scheduled for Thursday, February 27, 2003 at 7:00 p.m. at the corporation office.

15. Adjournment.

Motion by Greaves and second by Kilpatrick to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 10:10 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

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