1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:04 P.M. on Monday, December 14, 1998 at the corporation office.

Directors in Attendance

Joe Graves, President
Scott Kilpatrick, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Philip Block
Jan Loeckle
Michael Paulson

Directors Absent

None

Consultants in Attendance

Wayne Ginn, P E, the Ginn Corporation
Ronnie Phillips, Esquire

Staff in Attendance

Jim Leggieri, General Manager
Betty Robertson, Administrator

Others in Attendance

Von Beougher, P E, G & A Consultants
Robert Burger

2. Executive Session

President Graves announced that the Board would convene in Executive Session at 7:05 P.M. concerning the following:

A. All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement Pursuant to Government Code, Section 551.071.
B. All Matters Related to Bartonville Water Supply Corporation's CCN/ Flower Mound/Bridlewood Pursuant to Government Code, Section 551.071.
C. All Matters Related to Bartonville Water Supply Corporation's Line of Credit with First State Bank of Texas Pursuant to Government Code, Section 551.071.
D. All Matters Related to Development of the Rayzor Tract Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:26 P.M.

 

3. Public Forum

All the people present were on the agenda.

Consent Agenda

Block requested that Item 4 be pulled from the Consent Agenda for individual
consideration.

Motion by Kaufman and second by Paulson to approve Items 5 and 6 on the Consent
Agenda. Motion approved unanimously.

The Items approved were:

5. Accept the November 1998 Disbursements and Financial Reports.

6. Approve Payment Request No. 5 for Preload Inc./2MG Storage Tank.

4. Approve Minutes of November 16, 1998.

Block stated that he did not second the motion regarding the fixed monthly
charge on Item 15 of the November 16, 1998 meeting as he voted against the
proposal. Motion by Block and second by Paulson to approve the Minutes of
November 16, 1998 with the correction. Motion carried unanimously.

7. Discussion and Action on Increase and Allocation of Petty Cash.

Staff explained that two separate cash funds are needed since the cash drawer
collection system is now being used and money is needed to make change for
customers. It was noted that a small fund is needed for the purchase of small items.
Motion by Kaufman to establish a second petty cash fund of $50.00. Second by
Alberts. Motion approved unanimously. Leggieri was directed to secure formal
documentation of the people responsible for the cash funds which are not to be
commingled.

 

9. Discussion and Action on Request Regarding Water Bills.

A. Robert and Barbara Burger 7/9 to 8/10, 1998
B. Donald Grimmer 7/9 to 8/10, 1998

Leggieri noted that the Burger's meter tested accurately and that he checked and this meter was not in a position to roll over. Kaufman and Kilpatrick stated that there was no evidence to persuade them to make an adjustment. Burger stated that they did not use 100,000 gallons more than they normally use. Kaufman stated that he was sympathetic but he did not see how the Board could do anything when there was no evidence. Block stated that Catastrophic Water Loss Policy was not involved and the meter tested fine.

Block stated that given this evidence he moved that there be no reimbursement of money on the bill and assume the water was used. Second by Kilpatrick. Motion approved with 5 ayes and 1 abstention by Alberts. Graves told Burger that if he could show where the water went, the Board would reconsider.

Burger stated that his grass and shrubbery were dead and that the decision was unfair.

Leggieri explained that Grimmer would not be present because he had verified that Grimmer did have a leak and he qualified for a Catastrophic Water Loss adjustment. Graves verified no action was needed by the Board.

Discussion was held on the Catastrophic Water Loss Policy. Block requested that in the Spring Newsletter there be an explanation that according to the policy there must be evidence. Leggieri stated that he is concerned about the abuse of the policy.

 

14. Discussion an Action on All Matters Associated with the Following:

Leggieri requested that since Von Beougher had arrived that the Copper Woods
be considered first.

F. Copper Woods

Beougher requested approval for water service for the development. He noted that they were working with the engineer for the Town of Copper Canyon on a couple of issues. He stated that the town wants approval from the corporation before it will approve the plat. Beougher stated that he had made the relocation of a couple of fire hydrants as recommended by Ginn.

Ginn stated that he recommended that approval not be given until the final plans, cost tables, and easements have been finalized and submitted. Ginn noted that the corporation could give approval with contingencies. Phillips stated that a letter stating approval based on contingencies such as payment of all fees, submission
of easements, bonds etc. could be sent to the town. He noted that this type of approval does not create liability for the corporation.

Motion by Kilpatrick and second by Paulson for the corporation to write a provisional service letter stating all the contingencies. Motion carried unanimouly.

A. Hidden Creek

Leggier reported that the Town of copper Canyon did not approve this subdivision as it did not have a through street. He noted that the corporation had given preliminary approval to the water plans.

B. Saddlebrook Estates

Leggieri reported that he had talked to DiFonzo who said that they had secured the easement for the off site water line from the Rayzors. Leggieri noted that the off site and on site lines go hand in hand and that he had not seen the easement.
He noted that he told DiFonzo that as soon as he had the easement and paid all the required fees, he could start on the water lines. Leggieri noted that DiFonzo requested approval subject to contingencies.

Ginn noted that this developer had also requested a Pro Rata Agreement so that he can recover some of the costs for the installation of the off site water line. Discussion clarified that the developer can only recover the cost associated with his cost for an 8 inch line and not the cost of the corporation's share for over sizing the line.

Motion by Kilpatrick and second by Kaufman to provide a provisionary letter stating the contingencies to Saddlebrook Estates. Motion approved unanimously.

C. Estates of Double Oak

Leggieri noted that the gas lines are still being installed and the ditches are being redone. He stated that this subdivision is not ready for final approval.

D. Estate of Timber Lakes

Leggieri noted that no action is needed.

E. Chapel Creek

Leggieri requested final acceptance of this subdivision as all requirements have been completed and all fees paid. Motion by Paulson and second by Alberts to accept Chapel Creek Estates. Motion approved unanimously.

8. Discussion and Action on Authorizing the General Manager or Administrator to Transfer Funds from Operating Funds to the Capital Fund as Needed for Approved Capital Projects.

This item was tabled.

 

10. Discussion and Action on All Matters Regarding the Elevated Water Tank Site, Including a Review of the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement.

The Board took no action.

 

11. Discussion and Action on All Matters Relating to Bartonville Water Supply Corporation's CCN/Flower Mound/Bridlewood.

The Board took no action.

12. Discussion and Action on All Matters Related to Bartonville Water Supply Corporation's Line of Credit.

Leggieri reported that there were no problems, but that he had this on the agenda so that action could be taken if necessary. Kaufman noted that he would like to delay any capital projects possible since this is a period of time when water sales are low and the loss of Hidden Creek means that the corporation will not be receiving $100,000 as planned.

 

13. Discussion and Action on All Matters Related to Development of the Rayzor Tract.

The Board took no action.

 

15. Discussion and action on All Matters Relating to Reserving Supplemental Water from the UTRWD.

Leggieri checked with the UTRWD engineer to determine if there is any solution to to the way the UTRWD delivers water. He told Leggieri that there has to be a plan or the fluctuations would create confusion at the treatment plant. Leggieri said there is no industry solution.

Kaufman stated he would like to go on record that he would like to work with the UTRWD to find a solution. Kilpatrick said he would like to second that.

 

16. Staff and Consultants Reports.

Graves said that he enjoyed the 1st Annual Christmas Party. Leggieri stated that he planned to put additional information on the rate increase in the last quarterly newsletter and would welcome any suggestions. Kilpatrick said he would like to
thank the staff and consultants; he said that he thought it had been a good year and that the system has made tremendous strides in going where we need to go. Block stated that he seconded that thought. Graves said that he would like to commend the Leggieri and the staff for keeping everybody in water this summer. He said he thought that it could also be attributed to the fact that we start early encouragingconservation. Kaufman suggested that conservation also be stressed in the newsletter. Ginn mentioned that BWSC is holding about $60,000 on the ground storage tank for clean up and sterilization. He noted that the plan is to sterilize the tank when the pump station is ready to go on line. He said the contractor plans to install the first pump at the end of January and have them in by February so they can be tested in
March.Staff reported that the auditor suggested that the regular audit be performed and a recommendation will be made if a more thorough audit of the accounting system is necessary.

 

17. Review Future Agenda Items, Activities and Announcements, Set Date and
Time of the December Regular Meeting.

The next meeting was set for Thursday, January 21, 1999. Ginn requested that the Pro Rata resolution for Saddlebrook Estates be on the next agenda.

18. Adjournment

Motion by Kaufman and second by Block to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 8:59 P.M.

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer