Minutes of the Bartonville Water Supply Corporation

Board of Directors

Monday, June 15, 1998

Bartonville Water Supply Corporation Office

1911 East Jeter Road

Bartonville, Texas 76226

1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:06 P.M. Monday, June 15, 1998 at the corporation office.

Directors in Attendance

Joe Graves, President

Scott Kilpatrick, Vice President

Larry Kaufman, Secretary Treasurer

Kevin Alberts

Philip Block

Jan Loeckle

Directors Absent

Gary Marco

Consultants in Attendance

Wayne Ginn, P. E., The Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager

Betty Robertson, Administrator

Others in Attendance

No one was present.

2. Executive Session

At 7:07 P.M. the Board convened in Executive Session concerning the following:

 

A. All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement

 

B. Consideration of All Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village Pursuant to Government Code, Section 551.071.

 

C. All Matters Related to Bartonville Water Supply Corporation’s CCN/Flower Mound/Bridlewood Pursuant to Government Code, Section 551.071..

 

The Board took no action and reconvened in Open Session at 7:12 P.M.

President Graves moved to Item 6 as Ginn needed to leave the meeting early.

6. Discussion and Action on Awarding a Contract for the Construction of a Ground Storage Tank/Auxiliary Power at the Copper Hill Station Site.

Ginn reported that the Copper Canyon P&Z and Board of Aldermen approved the request to construct a 2.0 million gallon storage tank at the Copper Hill site. He noted that the contracts have been executed and that Preload is ready to proceed as soon as they receive notice. He noted also that Copper Canyon had no problem with the auxiliary power generator being located at the site. Ginn stated that the electrical engineer is proceeding with the design. He said that the permit should be issued after the next Board of Aldermen Meeting.

 

Ginn left the meeting.

3. Public Forum

No one was present.

President Graves moved to the Consent Agenda. The Directors requested that both items be considered individually.

 

4. Approve the Minutes of May 21, 1998.

Motion by Block and second by Loeckle to approved the Minutes of May 21, 1998 with the corrections to the numbering of items on the Consent Agenda and the correction of the size of the ground storage tank recommended by Ginn in Item 7.

Motion approved unanimously.

5. Accept the May 1998 Disbursements and Financial Reports.

Kaufman inquired how the attorney and engineer are paid; staff replied that they are paid as they perform services. He also questioned how the subcontract labor is posted, and staff replied that it is posted to accounts established for specific jobs such as meter reading; repair and maintenance support, and employee leasing. He stated that he wanted line items combined into larger categories for Board reports as soon as reports are compiled by the new accounting program. Staff replied that most of the reports are preset and that a customized report would probably have to be programmed by the software company.

Block made a number of inquiries regarding the budget deficit, the release of the CCN, and the restricted money for the loan requirement. Staff replied that any deficit during the first part of the year is normally covered by the increase in summer revenues. Graves explained the release of the CCN when it is monetarily favorable, and Kaufman explained that the loan covenants require the restriction of one year of payments.

Motion by Kaufman and second by Alberts to approve the May 1998 Disbursements and Financial Reports.

Motion approved unanimously.

7. Discussion and Action on All Matters Regarding the Elevated Water Tank Site, Including a Review of the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement.

Graves noted that because of the conflict with the type of fence to be constructed, this item will go back to mediation.

No action was taken.

8. Discussion and Action on All Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village.

No action taken.

9. Discussion and Action on All Matters Relating to Bartonville Water Supply Corporation’s CCN/Flower Mound/Bridlewood.

No action taken.

10. Discussion and Action on All Matters Associated With the Following:

Hidden Creek

 

Leggieri noted that this 22 lot subdivision in Copper Canyon had some street design problems with the Town; therefore, a final plan will be submitted when the problems are resolved.

 

Saddlebrook Estates

 

Leggieri reported that this 105 lot subdivision in Bartonville is correcting the fire hydrant spacing. He also noted that Rayzor Properties will grant a 15 foot easement on the East side of FM 407 for the 16 inch line that will be installed.

The final plan should be submitted soon.

 

Estates of Double Oak

 

Leggieri stated that 50% of the lines have been installed in this subdivision in Double Oak, and all lines and fire hydrants should be in by the middle of July.

 

Estates of Timber Lakes

 

Leggieri said that this 56 lot subdivision in Double Oak will re-file as soon as the portion in Bartonville is de-annexed.

 

Chapel Creek Estates/Preliminary Water Plan

 

Leggieri remarked that this 4 lot subdivision is located in Copper Canyon on the East side of Chinn Chapel Road. He noted that service for this subdivision will be from the existing line on Chinn Chapel Road and that one fire hydrant will be installed.

Leggieri stated that the preliminary plans have been approved for all the subdivisions except Chapel Creek Estates.

Motion by Alberts and second by Kaufman to approve the preliminary plans for Chapel Creek Estates.

Motion approved unanimously.

11. Discussion and Action on the Revised Hidden Leak Policy.

The Board reviewed the revised Hidden Leak Policy. The Board made suggestions for changes and requested that the staff use its judgement and rewrite the policy.

Kilpatrick stated that he wanted the policy to be explicit so that the staff can manage the requests.

12. Discussion and Action on the Acceptance of the Scruggs Water Line Extension.

Leggieri reported on the status of the installation of 2500 feet of 8 inch water line on Orchid Hill and Copper Canyon Road. He noted that Bartonville Water Supply will pay for the first 200 feet of line as specified in the Subdivision Regulations. He said the line had been sampled and tested and that he was requesting acceptance of the line subject to the submission of a one year maintenance bond and payment of the remaining fees.

Motion by Kilpatrick and second by Block to accept the 2500 feet of 8 inch line installed by Scruggs with the submission of a one year maintenance bond and payment of the remaining fees.

Motion approved unanimously.

13. Staff and Consultant Reports.

Leggieri reported that Bob Hundley, who owns H2M Utility Service Company, Inc., has sold his water supply companies and his employees will no longer be available to read the water meters for Bartonville Water. Therefore, Leggieri contacted the manager of CoServ Electric to determine if their employees would read the meters since we have the same customers. Leggieri noted that his request is under consideration. He said that Argyle Water Supply is also considering this opiton.

14. Review Future Agenda Items, Activities and Announcements, Set Date and Time of Next Regular Meeting.

The next regular meeting was set for Thursday, July 9, 1998 at 7:00 P.M. at the corporation office. The Directors requested that the policy for the dismissal from the Board for unexcused absences be on the next agenda.

15. Adjournment

Motion by Loeckle and second by Kaufman to adjourn the meeting.

Motion approved unanimously; the meeting adjourned at 8:45 P.M.

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Recorded by Betty J. Robertson, Deputy Secretary Treasurer

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Certified by Larry Kaufman, Secretary Treasurer