Minutes of the Bartonville Water Supply Corporation

Board of Directors

Thursday, May 21, 1998

Bartonville Water Supply Corporation Office

1911 East Jeter Road

Bartonville, Texas 76226

1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at approximately 7:05 P.M. Thursday, May 21, 1998 at the corporation office.

Directors in Attendance

Joe Graves, President

Scott Kilpatrick, Vice President

Larry Kaufman, Secretary Treasurer

Kevin Alberts

Jan Loeckle

Directors Absent

Philip Block

Gary Marco

Consultants in Attendance

Wayne Ginn, P.E., The Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager

Betty Robertson, Administrator

Others in Attendance

No one was present.

2. Executive Session

At approximately 7:06 P.M. the Board convened in Executive Session concerning the following:

A. All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement Pursuant to Government Code, Section 551.071.

 

B. Consideration of All Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village Pursuant to Government Code, Section 551.071.

 

The Board took no action and reconvened in Open Session at 7:14 P.M.

3. Public Forum

No one was present.

President Graves moved to the Consent Agenda. Ginn requested that Item 6 be considered individually.

Motion by Kilpatrick to approve Items 4 and 5. Second by Loeckle. Motion approved unanimously. The items approved were:

4. Approve the Minutes of March 16 and April 13, 1998.

5. Accept the March and April 1998 Disbursements and Financial Reports.

6. Approve Change Order #1 (Summary of Quantities) and final Payment Request for S. J. Louis Construction, Inc.

Ginn noted that the water line project was completed before Christmas but that it had taken several months to resolve the summary of quantities. Ginn stated that the original request submitted was for $202,000.00; however, after his review the contractor had agreed to $181,391.30. Ginn distributed an exhibit that included the summary sheet of all costs, consent of surety, and his recommendation for final payment.

Motion by Kaufman to accept Ginn’s report and to approve Change Order No. 1, Summary of Quantities, and authorize Joe Graves, President, to sign the Change Order on behalf of the Bartonville Water Supply Corporation, accept the project on this date, May 21, 1998 thus setting the date of expiration of the two year maintenance bond at May 21, 2000, and authorize final payment in the amount of $181,391.30. Second by Loeckle. Motion carried unanimously.

Loeckle noted that she wanted to commend Ginn for his diligence to detail. Graves also commended Ginn for his work on the project.

7. Discussion and Action on Awarding a Contract for the Construction of a Ground Storage Tank at the Copper Hill Site.

Ginn distributed information regarding the ground storage tank to be constructed at the Copper Hill Station; it included the existing facilities and requirements; the budget estimates for steel and concrete tanks; preliminary cost estimates for the tank, pump station, SCADA System , and the pump station upgrades; the bids submitted by two contractors; notes of clarification with 22 items; and a sheet with all costs itemized including sales tax.

Following his presentation, Ginn recommended that a contract be awarded to Preload in the amount of $693,665.00 for the construction of a 1.5 MG pre-cast pre-stressed concrete tank.

After Ginn’s recommendation, Kilpatrick initiated discussion on the need to spend an additional $147,000.00 and construct a 2.0 MG tank since there will be more growth in the area in the future. Ginn noted that he tried to consider all options and recommend what he believed to be sufficient and still be conservative because of the other projects that need to completed. He stated that he would do whatever the Board wanted.

Motion by Kilpatrick to authorize Preload to move forward with a 2.0 MG tank.

Second by Kaufman.

Discussion followed with inquiries and comments from Directors and Leggieri regarding the construction problems associated with a larger tank, the process for securing a special use permit from the Town of Copper Canyon, the concerns of chlorination during off peak demand, the financial impact, and the need to have capital projects in place to keep BWSC’s CCN intact.

President Graves called for the vote. Motion approved with Kaufman, Kilpatrick, and Loeckle voting aye and Alberts voting nay.

8. Discussion and Action on All Matters Regarding the Elevated Water Tank Site, Including a Review of the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement.

No action taken.

9. Discussion and Action on All Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village.

No action taken.

10. Discussion and Action on Approval to Design and Purchase an Auxiliary Power Generator for Use at the Copper Hill Pump Station.

Discussion was held on the benefits of having an auxiliary power generator for use when there is a power outage. Motion by Kilpatrick to move forward with the design and bid for an auxiliary power generator for use at the Copper Hill Pump Station. Motion approved unanimously.

11. Discussion and Action on the Procedure for Responding to Customer Inquires/Complaints.

Leggieri reported on the process used in handling the problem with the complaints from member/customers regarding the taste and order of the water after the interior of the Jernigan Station tanks were re-coated. He noted that after he received complaints, he sent letters of explanation to everyone in the area and on the fringe of the area. The Directors suggested that in the future the letters be sent out in advance of putting tanks that have been re-coated back in service so that the member/customers will know what to expect.

12. Discussion and Action on All Matters Associated with the Crossroads Bible Church Preliminary Water Plan.

Leggieri reported that the Crossroads Bible Church has purchased 62 acres of land at the corner of Chinn Chapel and Justin Road in Double Oak for construction of a new worship and fellowship center. He reported that the Crossroads Bible Church has always cooperative and not charged BWSC for use of its facilities for meetings; therefore, he recommended that BWSC waive the review fees except the actual engineering review fees etc. charged by Ginn for the project.

Motion by Alberts to accept Leggieri’s recommendation to waive the review fees except the actual engineering review fees etc. charged by Ginn. Second by Loeckle.

Motion approved with Alberts, Kilpatrick, and Loeckle voting aye and Kaufman abstaining since he attends the Crossroads Bible Church.

13. Discussion and Action on All Matters Associated with the Following:

Hidden Creek Subdivision

Leggieri reported that Hidden Creek, a 22 acre subdivision in the Town of Copper Canyon, has submitted a preliminary plan but is having problems with the street design.

Saddlebrook Estates

Leggieri reported that Saddlebrook Estates, a 96 acre subdivision located in the Town of Bartonville, has a small portion of dual service area in both Argyle and Bartonville Water Supply Corporations. He noted that Argyle Water Supply Corporation has agreed to let Bartonville Water Supply Corporation provide service to the entire subdivision. He stated that Ginn had reviewed the preliminary plan and made comments.

Ginn noted that a request had been made for a variance on the spacing of fire hydrants on the two, three, and five acre tracts based on Argyle Volunteer Fire Department and the Town of Bartonville’s requirements.

Motion by Kilpatrick to approve the preliminary plans for Saddlebrook Estates subject to staff comments. Second by Kaufman. Motion approved unanimously.

Estates of Double Oak

Leggieri reported that The Estates of Double Oak, a 45 lot subdivision in the Town of Double Oak, has started construction.

Estates of Timber Lakes

Leggieri reported that the Estates of Timber Lakes, a 56 lot subdivision with the majority of the land in the Town of Double Oak, is seeking to have the small portion in the Town of Bartonville de-annexed so that it can be annexed by the Town of Double Oak.

14. Discussion and Action on the Review of BWSC’s Policies.

A list of all of BWSC’s Policies compiled by staff was distributed to the Directors for review. The directors requested the staff to review the policies, make revisions, and submit the revisions to the Directors for approval.

15. Discussion and Action on the Purchase of a New Computer for the Accounting Position.

Motion by Kaufman and second by Kilpatrick to approve the purchase of a new computer.

Motion approved with Alberts, Kaufman, and Kilpatrick voting aye and Loeckle abstaining.

16. Staff and Consultants Reports.

Ginn stated that he would appreciate support at the P&Z and Board of Aldermen Meetings at the Copper Canyon Town Hall on June 1 and 2.

17. Review Future Agenda Items, Activities and Announcements, Set Date and Time Next Regular Meeting.

Since there was a conflict with scheduling the meeting for regular for June 11, it was rescheduled for June 15, 1998.

18. Adjournment

Motion by Loeckle and second by Kilpatrick to adjourn the meeting. The motion was approved unanimously. The meeting adjourned at 9:12 P.M.

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Recorded by Betty J. Robertson, Deputy Secretary Treasurer

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Certified by Larry Kaufman, Secretary Treasurer