1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:15 P.M. on Thursday, August 13, 1998 at the corporation office.

Directors in Attendance

Joe Graves, President

Scott Kilpatrick, Vice-President

Larry Kaufman, Secretary-Treasurer

Kevin Alberts

Philip Block

Jan Loeckle

Directors Absent

Gary Marco

Consultants in Attendance

Wayne Ginn, P. E., The Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager

Betty Robertson, Administrator

Others in Attendance

Oscar Burchard

Del Knowler

Joe Kotrla, P. E.

2. Executive Session

A, All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement Pursuant to Government Code, Section 551.071.

B.Consideration of All Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village, Pursuant to Government Code, Section 551.071.

C. All Matters Related to Bartonville Water Supply Corporation’s CCN/Flower Mound/Bridlewood Pursuant to Government Code, Section 551.071.

 

The Board took no action and reconvened in Open Session at 7:36 P. M.

President Graves moved to Item 15 as Burchard was present to discuss his request.

3. Discussion and Action on Oscar Burchard’s Letter Regarding Corporation Meter Locking Policy/Request for Reimbursement of Locking Charge.

Discussion was held on Burchard’s protest regarding payment of the $25.00 reconnection fee after his meter was locked. Burchard explained that he was out of the country at the time and was not aware of the corporation’s automatic payment by bank draft. He stated that he is now paying by bank draft; therefore there should not be a problem in the future.

Motion by Kilpatrick and second by Block to waive the $25.00 fee on Burchard’s account.

Motion carried unnanimously.

Burchard requested that his account be credited rather than receiving a refund.

The Directors requested that a reminder be printed in the next Newsletter to remind the member/customers that payment by automatic bank draft is available.

Alberts arrived.

4. Public Forum

Knowler inquired about water service to the Saddlebrook subdivision. Leggieri explained that the developer has only filed a preliminary plan. He noted that the developer has been trying to secure an easement on the east side of FH 407 for the oversized line that will provide water service to the subdivision. Leggieri noted that the developer will pay all costs associated with the subdivision; however, the corporation will pay the costs associated with over sizing the line to the subdivision.

Next President Graves moved to the Consent Agenda. Motion by Kaufman and second by Block to accept the Consent Agenda.

Motion carried unanimously.

The items accepted were:

4. Approve Minutes of the June 18, 1998 Meeting.

5. Accept the June 1998 Disbursements and Financial Reports.

6. Accept the July 1998 Disbursements and Financial Reports.

7. Discussion and Action on Approval for payment No. 1 for Preload Inc./ 2 MG Storage Tank.

8. Discussion and Action on all Matters Regarding the Elevated Water Tank Site, Including a Review of the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement.

No action taken.

9. Discussion and Action on all Matters Relating to Bartonville Water Supply Corporation’s CCN and Infrastructure Remaining in Highland Village.

No action taken.

10. Discussion and Action on all Matters Relating to Bartonville Water Supply Corporation’s CCN/Flower Mound/Bridlewood.

No action taken.

11. Discussion and Action on all Matters Associated with the Following:

 

Hidden Creek

Saddlebrook Estates

Estates of Double Oak

Estates of Timber Lakes

Chapel Creek Estates

 

Leggieri reported on the status of each of the above regarding water plans and stage of development.

 

12. Discussion and Action on the Revised Hidden Leak Policy.

Following a review and discussion on the revised points of the Hidden Leak Policy, motion by Kilpatrick and second by Block to adopt the revised policy as submitted with the revised name, Catastrophic Water Loss Policy.

Motion approved unanimously.

13. Discussion and Action on Corporation Policy Regarding Absenteeism of Directors.

Motion by Block and second by Alberts to incorporate the Policy on Absenteeism of Directors into the Policy and Procedures Manual.

Motion approved unanimously.

14. Discussion and Action on New Outlook.

Kaufman briefly reviewed the New Outlook that he had prepared.

No action was taken.

Loeckle arrived at 8:30

15. Consideration, Discussion, and Action Regarding the Award of the Construction Contract for the Construction of the Copper Hill Pump Station.

Ginn reviewed the bid tabulations and recommended that the contract be awarded to Gracon Construction, Inc. Motion by Kilpatrick and second by Kaufman that based on the bids and the preceding discussion, the contract for the construction of the Copper Hill Pump Station be awarded to Gracon Construction, Inc. for $1,080,000.00.

Motion approved unanimously.

2. Executive Session.

At 8:45 P. M. the Board convened in Executive Session concerning:

 

D. Personnel Matters Pursuant to Government Code, Section 551.074.

The Board took action and reconvened in Open Session at 9:24 P. M.

 

16. Discussion and Action on Personnel Matters.

17. Staff and Consultant Reports.

18. Review Future Agenda Items, Activities and Announcements, Set Date and Time of the Next Regular Meeting.

19. Adjournment