1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:10 P.M. on Monday, February 15, 1999 at the corporation office.

Directors in Attendance

Joe Graves, President
Scott Kilpatrick, Vice President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts arrived at 8:10 p.m.
Philip Block
Michael Paulson

Directors Absent

Jan Loeckle

 

Consultants in Attendance

Wayne Ginn, P E, the Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager
Betty Robertson, Administrator

 

Others in Attendance

No others present.

2. Executive Session

President Graves announced that the Board would convene in Executive Session at
7:11 P.M. concerning the following:

A. All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement Pursuant to Government Code, Section 551.071.
B. All Matters Related to Bartonville Water Supply Corporation's Line of Credit with First State Bank of Texas Pursuant to Government Code, Section 551.071.
C. All Matters Related to Development of the Rayzor Tract Pursuant to Government Code, Section 551.071.
D. All Matters Related to Kim Clement's Letter Dated January 21, 1999 Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:51 P.M.

3. Public Forum

None present.

Kaufman requested that Item 5 be pulled for individual consideration.

Motion by Paulson and Second by Block to approve Items 4 and 6. Motion approved
with Paulson, Block and Kaufman voting aye and Kilpatrick abstaining.

The Items approved were:

4. Approve Minutes of January 21, 1999.

6. Approve Payment Request No. 2 to Gracon Construction, Inc.

5. Accept the January 1999 Disbursements and Financial Reports.

The Directors tabled Item 5 as the 1998 financial year has not been closed due to the 1998 audit now in progress.

 

7. Discussion and Action on All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement.

The Board took no action on this item.

 

8. Discussion and Action on All Matters Related to Bartonville Water Supply Corporation's Line of Credit with First State Bank of Texas.

The Board took no action on this item.

9. Discussion and Action on All Matters Related to Development of the Rayzor Tract.

The Board took no action on this item.

 

10. Discussion and Action on All Matters Related to Kim Clement's Letter Dated January 21, 1999.

The Board took no action on this item.

 

11. Discussion and Action on All Matters Associated with the Following:

A. Saddlebrook Estates
Leggieri reported that the bore under FM 407 had been made and that construction will begin on the off site 16" water main on Wednesday, February 17, 1999. He also reported that all the on site lines in Saddlebrook have been installed but cannot be tested until the 16" main is completed.

 

B. Estates of Double Oak

Leggieri stated that he could not recommend final approval because the fence was built over a valve that prevents it from being operable.

 

C. Copper Woods/ Including Off Site Water Main Construction.
Leggieri reported that all on site water lines are installed and will be tested next week. He noted that the Corporation's share in the over sizing of the line will be approximately $8,500.00.

 

Leggieri noted that two bids were received for the construction of the off site water line from Copper Canyon Road. He stated that H2M Utility Service Company, Inc. submitted a bid for $93,550.00 and Murray Construction, Inc. submitted a bid for $90,588.00.

 

Motion by Kaufman and second by Paulson to accept Murray Construction's bid.
Motion approved unanimously.

 

12. Discussion and Action on Projection for the Additional Amount of Water Needed from the UTRWD Plant Expansion.

Leggieri reported that he had not received any more information from the developers of the Rayzor property.

Block initiated discussion on the need for ample information from the developer and how the need for additional water would impact the existing members; Block stated he wanted a written plan. Kilpatrick suggested there might be a need for a special meeting or work session with the developers.

 

The Board took no action.

 

13. Discussion and Action on Equity Buy In Fees.

No action was taken as all the December 31, 1998 audit adjustments had not been made.

14. Discussion and Action on Water Rates.

Discussion was held on the pros and cons of lowering the upper end of the water rate schedule. The Board decided to take no action.

15. Discussion and Action on Web Site URL.

Motions by Alberts and second by Kilpatrick to approve the purchase of a forwarding service and registration for a .com URL with the name bartonvillewater.com. Motion approved with Kilpatrick, Block, Alberts and Paulson voting aye and Kaufman abstaining.

 

16. Discussion and Action on Designation of a Delegate and Proxy for the 30th Annual Meeting and Convention of TRWA.

Motion by Kaufman and second by Alberts to designate Jim Leggieri as the Corporation delegate and Randall Davis as the proxy to the TRWA Annual Meeting and Convention. Motion approved unanimously.

 

17. Discussion and Action on Approval of Agenda, Proxy, and Notice Forms As Needed For 1999 Bartonville Water Supply Corporation Annual Meeting.

Motion by Black and second Paulson to approve the Agenda, notice, and proxy forms for the 1999 Annual Meeting. Motion approved unanimously.

 

18. Staff and Consultant Reports.

Ginn reported that when the Town of Copper Canyon approved the construction of the 2 Million Gallon ground storage tank one of the requirements was to asphalt Copper Hill Circle. He stated that he is working with the Copper Canyon engineer to include the bid for Copper Hill Circle in the bid with some work the town is doing to get a lower price.

19. Review Future Agenda Items, Activities and Announcements, Set Date and Time of the March Regular Meeting.

The next meeting was set for Tuesday March 23, 1999.

 

20. Adjournment.

Motion by Block and second by Kilpatrick to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 9:10 p.m.

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer