1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:12 P.M. on Thursday, January 21, 1999 at the corporation office.

Directors in Attendance

Joe Graves, President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Michael Paulson

Directors Absent

Philip Block
Scott Kilpatrick, Vice-President
Jan Loeckle

 

Consultants in Attendance

Wayne Ginn, P E, the Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager
Betty Robertson, Administrator

 

Others in Attendance

Pat DiFonzio, Zena Corporation
Tim Welch, Welch Engineering

2. Executive Session

President Graves announced that the Board would convene in Executive Session at
7:13 P.M. concerning the following:

A. All Matters Regarding the Elevated Water Tank Site, Including the Provisions of the Bartonville Water Supply Corporation/Double Oak Compromise Settlement Agreement Pursuant to Government Code, Section 551.071.

B. All Matters Related to Bartonville Water Supply Corporation's Line of Credit with First State Bank of Texas Pursuant to Government Code, Section 551.071.

C. Discussion and Action on All Matters Related to Development of the Rayzor Tract Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:55 P.M.

3. Public Forum

None present.

Motion by Kaufman and second by Paulson to approve the Consent Agenda.
Motion approved unanimously.

The Items approved were:

4. Approve Minutes of December 14, 1998.

5. Accept the Preliminary December 1998 Disbursements and Financial Reports.

7. Discussion and Action on Kim Clement's Request for an Extended Installment
Payment Plan for Water Charges.

Following discussion on the Clement's request, motion by Kaufman and second
by Alberts that the Board support the deferred payment plan policy that requires payments be paid in four months but that the Board would support Leggieri's decision. Motion approved unanimously.

The directors instructed Leggieri to research the surrounding area water loss and pay out plans.

 

 

8. Discussion and Action on the Allocation of Operating and Restricted Funds as of
December 31, 1998.

Motion by Kaufman and second by Paulson to suspend temporarily the Capital Expansion Fund. Kaufman stated his reason is that the Corporation will be securing funds from a line of credit to pay for capital projects and this suspension will eliminate accounting entries. He noted that at such time the projects are completed and the line of credit paid, the fund can be reestablished. Motion approved unanimously.

 

 

9. Discussion and Action on the Payment of the Texas Rural Water Association
Dues, Building and Legal Fund Contributions.

Motion by Kaufman and second by Alberts to approve payment of the 1999 Texas
Rural Water Association dues of $1,290.75, to make a $100.00 contribution to the
building fund, and to make a $100.00 contribution to the legal fund. Motion approved
unanimously.

 

 

10. Discussion and Action on Setting the Date, Time, and Location for the Annual
Meeting.

Motion by Paulson and second by Kaufman to hold the Annual Meeting at the
Crossroads Bible Church in Bartonville, Texas on Monday, April 12, 1999 at
7:30 P.M.

 

 

11. Discussion and Action on All Matters Regarding the Elevated Water Tank Site,
Including a Review of the Provisions of the Bartonville Water Supply
Corporation/Double Oak Compromise Settlement Agreement.

No action taken.

 

 

12. Discussion and Action on the Adoption of a Resolution to Establish a 1.5
Million Dollar Line of Credit with First State Bank of Texas.

Following a report by Leggieri, motion by Kaufman and second by Alberts to adopt
the resolution to increase the line of credit with First State Bank of Texas from $1
million to $1.5 million. Motion approved unanimously.

 

 

14. Discussion an Action on All Matters Associated with the Following:

A. Saddlebrook Estates

DiFonzio and Welch were present to represent Saddlebrook Estates.

Ginn explained that according to Bartonville Water Supply Corporation's requirements Saddlebrook Estates is required to extend an 8 inch main from the Price property to Saddlebrook Estates; however Bartonville Water Supply Corporation agreed to pay for the oversizing of the line to a 16 inch main for future development. Ginn stated that he had reviewed the plans and costs and that Bartonville Water Supply Corporation's share would be approximately $127,275.00. He stated that payment would not be made until the line has been pressure tested, bacteriologically tested, and finally accepted by Bartonville Water Supply Corporation. He also reported that Bartonville Water Supply Corporation needed to approve the Pro Rata Agreement and Pro Rata Refunding Agreement so that Saddlebrook Estates can recover the cost of its portion of the cost of an 8 inch line when future development occurs.

Motion by Kaufman and second by Paulson to approve Bartonville Water Supply Corporation's payment share of $127,275.00 for the oversizing of the line. Motion approved unanimously.

Motion by Alberts and second by Kaufman to approve the Pro Rata Reimbursement Agreement for Saddlebrook Estates. Motion approved unanimously.

B. Estates of Double Oak

Leggieri reported that the contractor has lowered and recovered the water lines. He also noted that Superintendant Mauldin has done the walk through to check meter boxes, etc. and this subdivision will probably be ready for final acceptance at the February meeting.

C. Copper Woods

Ginn noted that he had received the plan for the off site water line but that he had not had time to review it. He stated he had not received a bid tabulation. Leggieri stated that Bartonville Water Supply Corporation's share of oversizing the line from an 8 inch to a 12 inch will be approximately $10,000 for the loop back to the Woodlands and the cost of the loop of the off site line from Copper Canyon Road will be $65,000 to $70,000. He said that this will be on next month's agenda.

15. Discussion and Action on Projection for the Additional Amount of Water
Needed from the UTRWD Plant Expansion.

Leggieri remarked that Bartonville Water Supply Corporation has requested 1.5 million. He stated that he will know more after meeting with the Rayzor developers, the Upper Trinity Regional Water District, and the City of Denton next week.

 

 

13. Discussion and Action on All Matters Related to Development of the Rayzor
Tract.

Leggieri and Ginn will have more to report at next months meeting after meetings with the parties mentioned in Item 15.

 

 

16. Staff and Consultants Reports.

The Staff announced that the Texas Rural Water Association will hold its 30th
Annual Meeting and Convention in Dallas on March 16-19. The Staff encouraged
the Directors to attend if possible.

 

 

17. Review Future Agenda Items, Activities and Announcements, Set Date and
Time of the February Regular Meeting.

The next meeting was set for Monday, February 15, 1999. Agenda items requested
were the equity buy-in fee and the Clement's Letter in Executive Session.

18. Adjournment

Motion by Paulson and second by Alberts to adjourn the meeting. Motion approved
unanimously. The meeting adjourned at 8:56 P.M.

Recorded by Betty J. Robertson, Deputy Secretary-Treasurer

Certified by Larry Kaufman, Secretary-Treasurer