1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:05 P.M. on Monday, June 14, 1999 at the corporation office.

Directors in Attendance

Joe Graves, President
Philip Block, Vice-President
Larry Kaufman, Secretary-Treasurer
Scott Kilpatrick, arrived at 7:10 P.M.
Michael Paulson

Directors Absent

Kevin Alberts

Consultants in Attendance

Wayne Ginn, PE, The Ginn Corporation

Staff in Attendance

Jim Leggieri, General Manager
Betty Robertson, Administrator

Public in Attendance

No one present

2. Executive Session:

President Graves announced that the Board would convene in Executive Session at 7:06 P.M. concerning the following:

A. All Matters Related to Development of the Rayzor Ranch Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:34 P.M.

3. Public Forum

No one present.

Motion by Kaufman and second by block to approve the Consent Agenda with the exception of the May 1999 Disbursements and Financial Reports. Motion approved unanimously.

The items approved were:

4. Approve Minutes of May 17, 1999 and May 20,1999.

5. Accept the April 1999 Disbursements and Financial Reports.

6. Authorize Final Payment to Preload, Inc.

7. Discussion and Action on all Matters Related to the Development of the Rayzor Ranch.

No action taken.

8. Discussion and Action on the Policy and Form for Credit Card Pre-authorization and the Cooper and Daum Request for Waiver of Their Credit Card Penalty Fee.

The Directors instructed Leggieri to submit a revised policy and form at the meeting in July.

Motion by Kaufman and second by block not to grant waivers of the $15.00 fee for Cooper and Daum. Motion carried unanimously.

9. Discussion and Action on the Policy for Appointment of a Director to Fill a Vacancy the Board.

Discussion was held on the revised policy submitted by Block. The Directors requested Block to use their suggestions and objections to rewrite the policy and resubmit it at the meeting in July.

10. Discussion and Action on Changing the Probationary Period for New Employees as Stated in the Personnel Policy.

Leggieri recommended that the probationary period for new employees be extended from one month to six months so that a better evaluation can be made of the individual for the position.

Motion by Block and second by Kilpatrick to revise Sections 2.04, 7.03(a), and 7.04(c)and (d) of the Personnel Policy to a six month probationary period for new employees. Motion carried unanimously.

11. Discussion and Action on the Policy for Increasing the Deposit Required for a Fire Hydrant Meter.

Leggieri recommended that the deposit for a fire hydrant meter be increased from $200.00 to $700.00 so that a replacement hydrant can be purchased in the event one is not returned.

Motion by Kilpatrick and second by Paulson to increase the deposit for the use of a fire hydrant meter to $700.00. Motion carried unanimously.

12. Discussion and Action on All Matters Associated with the Following:

A. Saddlebrook Estates-
Leggieri reported that the 16 inch line has been pressure tested and bacteriological tests completed so the line has been approved. He noted the next step is to test the internal lines in Saddlebrook. He stated that the contractor has a clean up list to complete before BWSC will pay its portion of the cost of the 16 inch line. He stated that the owners of the Rayzor property will also need to sign that the clean up and restoration is to their satisfaction as the easement is in BWSC's name.

B. Carruth Estates-
He stated that the final plan has not been submitted. Block reported that Double Oak did not approve their initial plat.

C. Country Oaks Phase II-
Leggieri reported that he and Ginn made some recommendations but that he has not heard anything more from the developer.

D. Copper Woods/ Including Off Site Water Main Construction-
Leggieri stated that final payment has not been made to Murray Construction because there are some damage problems with Briarwood Camp that need to be resolved. BWSC has completed its requirements.

E. Hidden Creek-
Leggieri reported final water plan has been submitted, and Ginn says it looks okay but would like to have the line extended in the northwestern part about 300 feet to loop into the line on Bridle Path so there will be three feeder lines in to the Woodlands. The corporation will pay for the first 200 feet. Ginn said he will bring prices to the Board for approval after the developer gets bids.

13. Discussion and Action on Allowing the Installation of One (l") Inch Residential Size Meters.

Motion by Kaufman and second by Paulson to approve the installation of one inch residential meters with each request being considered on an individual basis and the additional cost to be paid by the individual home owner. Motion approved unanimously.

14. Discussion and Action on Writing Off Uncollectable Accounts.

Staff reported that the uncollected accounts have accumulated over the past three years. Staff reported that some of the accounts are related to death, bankruptcy, foreclosures, and customers who left no forwarding addresses on file with the post office. It was also noted that these accounts have accumulated over the past three years. It was also noted that should any
these accounts ever be collected that there is an option in the software program which will allow the posting of the payments. Following discussion, staff was instructed to check on all options available before the accounts are written off.

15. Review Future Agenda Items, Activities, Announcements, Set Date and Time of the July Regular Meeting.

The July date was set for Monday, July 12 at 7:00 P.M. at the corporation office. Agenda items for the meeting include: Policy for Appointment of a Director to Fill a Vacancy on the Board, Policy and Forms for Pre-authorized Credit Card Payment, and Write Off of Uncollected Accounts.

16. Adjournment

Motion by Block and second by Kaufman to adjourn the meeting. Motion approved unanimously; the meeting adjourned at 9:33 P.M.

Recorded by Betty Robertson

Certified by Larry Kaufman, Secretary-Treasurer