1. Call to Order

The regular meeting of the Board of Directors of Bartonville Water Supply Corporation was called to order by President Graves at 7:06 P.M. on Monday, May 17, 1999 at the corporation office.

Directors in Attendance

Joe Graves, President
Philip Block, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Scott Kilpatrick
Michael Paulson

Directors Absent

None

Consultants in Attendance

Wayne Ginn, PE, The Ginn Corporation
Ronnie Phillips, Esquire

Staff in Attendance

Jim Leggieri, General Manager
Darrin Ezell, Administrative Assistant

Public in Attendance

Jeff Hurt, Esquire
Ocie Vest, PE, Huitt-Zollars Corporation

2. Executive Session:

President Graves announced that the Board would convene in Executive Session at 7:07 P.M. concerning the following

 

A. All Matters Related to Development of the Rayzor Ranch Pursuant to Government Code, Section 551.071.

The Board took no action and reconvened in Open Session at 7:25 P.M.

3. Public Forum

None present.

 

Consent Agenda

Request by Kaufman to review items individually.

4. Approve Minutes of March 23, 1999 and April 12,1999.

Motion by Kaufman to accept minutes as written. Second by Block. Motion approved by all Directors except Kilpatrick who abstained.

5. Accept the January 1999, February 1999, March 1999, and April 1999 Disbursements and Financial Reports.

After review by all Board members Kaufman motioned to accept January, February and March Disbursements and Financial Reports. Second by Block. Kaufman requested that April be tabled for review and placed on the agenda for the June meeting. Motion approved unanimously.

6. Approve Payment Request No. 5 to Gracon Constuction, Inc.

Motion by Kilpatrick and second by Kaufman to approve the payment of request No. 5 for $37,958.09 to Gracon Construction, Inc. Motion approved unanimously.

8. Discussion and Action on Execution of UTRWD Contract Amendment for Increased Water Subscription Including Title to and Reuse of Water.

Leggieri explained water reuse, title and the reason for the UTRWD amendment. Leggieri also explained that since Bartonville Water Supply Corporation is in an area that does not have wastewater treatment facilities, the amendment to the contract is not currently applicable. It was noted that Ronnie Phillips, corporation attorney, had reviewed the agreement, was familiar with it and did not have a problem with it. Motion by Kaufman and second by Block to approve the amendment. Motion approved with all Directors voting aye except Paulson who voted nay.

9. Discussion and Action on All Matters Related to Bartonville Water Supply Corporation's Line of Credit with First State Bank of Texas.

No action taken.

11. Discussion and Action on Policy for Appointment of a Director to Fill a Vacancy on the Board.

Discussion was held on the current policy and how it limits the initial offering of the term to residents in certain areas. The Board discussed offering the term at large and repealing the current policy. Block suggested that there does need to be a "voice" from all the memberships of the Corporation's area. He said he is concerned that repealing the current policy would lead to the Board being stacked to benefit certain areas of the Corporation's CCN. The representatives from the CDD # 4 arrived and President Graves suggested tabling this item and moving on to the item of interest to them. No action was taken at this time.

7. Discussion and Action on a Presentation/Proposal by CDD#4 Representatives on All Matters Regarding Water/Wastewater Service to the Rayzor Ranch Property.

Jeff Hurt, Esq. representing the CDD #4, introduced himself and informed the Board that in a meeting that afternoon the CDD # 4 passed a resolution requesting an application in the UTRWD Water Plant Program and Expansions. He also spoke of a willingness of the CDD # 4 Board to meet with the Board or Representatives from Bartonville Water Supply Corporation to form a negotiating committee consisting of an engineer, member from each board and the lawyers. He requested a meeting be held between groups to address issues on both sides so that CDD#4 can apply to the UTRWD by their June deadline. Graves noted that barring any conflict of schedule that he would like to be at the meetings. Discussion would consist of how CDD # 4 would purchase water from UTRWD within the CCN of Bartonville Water Supply Corporation. No action was taken. President Graves suggested going back into Executive Session and Kaufman concurred.

2. Executive Session:

President Graves announced that the Board would convene in Executive Session at 8:01 P.M. concerning the following

 

A. All Matters Related to Development of the Rayzor Ranch Pursuant to Government Code, Section 551.071.

The Board took no action, adjourned the Executive session at 8:12 p.m. and set Thursday May 20, 1999 at 7:00 p.m. to reconvene the session with action occurring on Thursday, May 27, 1999.

10. Discussion and Action on All Matters Related to Development of the Rayzor Ranch.

Tabled with no action taken.

11. Discussion and Action on Policy for Appointment of a Director to Fill a Vacancy on the Board.

President Graves returned to discussion on Item 11. Kilpatrick motioned that the current policy be modified so that it becomes an at large policy. Second by Paulson. After discussion, Kilpatrick rescinded previous motion. Discussion followed on the pros and cons of repealing the current policy while having no back up policy. Block recommended delaying the repeal for a month until a new policy is written. Kaufman moved to repeal the current policy for Board vacancies and Paulson made the second.

Motion to repeal this policy was approved with Kaufman, Paulson, Graves and Kilpatrick voting aye and Block and Alberts voting nay. It was requested that this item be placed on the June agenda.

12. Discussion and Action on All Matters Associated with the Following:

A. Saddlebrook Estates-
Leggieri reported that the lines are installed and that barring any problems in the testing for water safety, the project should be finished in the next two weeks.

B. Carruth Estates-
Leggieri reported that this 56 lot subdivision in Double Oak was formerly called the Estates of Timberlake. He stated that the preliminary plan was previously approved and that after a few changes the final plat should be ready for approval.

C. Country Oaks Phase II-
Leggieri gave the location of Country Oaks in Bartonville off of Jeter Rd. and also stated the size of the subdivision as 6 lots.

D. Copper Woods/ Including Off Site Water Main Construction-
Leggieri recommended accepting the on-site line. Leggieri reported that the lien was released. The Board asked if Ginn, P.E. had inspected the line. Ginn replied that he knew about it and it was in use and that if Leggieri said it was fine he would take his word for it. Motion by Paulson to accept the line. Second by Block. The Board approved the on site line unanimously.

E. Hidden Creek-
Leggieri reported that a new developer has the task of completing the plans for this subdivision. Leggieri felt that the Town of Copper Canyon planning and zoning commission would approve the subdivision. Kaufman questioned whether it was really 81 new homes. Leggieri confirmed that it was.

13. Discussion and Action Authorizing the General Manager to Prepare a Proposal to Implement a Remote/Radio Meter Reading System.

Leggieri stated that previous discussion had led him to research the possibility of remote meter reading systems. He wanted to know from the Board if they would seriously consider implementing a system before he took the time and manpower to research it further. Kilpatrick stated he was interested, but he would like to see a cost of ownership/payback assessment. Discussion followed on how to price meters after the system was installed. Large increases in meter cost were not anticipated. Block cautioned that waiting until the Corporation had recovered from its current expenditures should be observed. Block also questioned the ability to commit fraud through technology regarding the meter readings. Leggieri estimated that it would probably cost $350,000 to fully implement the system. Kaufman said that even with rudimentary calculations he could not see a payback. No action was taken.

14. Review Future Agenda Items, Activities and Announcements, Set Date and Time of the June Regular Meeting.

The June meeting date was set for June 14th. It was requested that the Board be briefed on staffing for the future due to personnel leaving. Kaufman suggested that Bartonville Water Supply Corporation look into selling off the Rayzor property and what the development and capacities would then be.

Wayne Ginn, P.E., said he would like to report to the Board the testing of the pumps at the Copper Hill Station. He said that the tests were excellent and that the pumps put out nearly 3500 gallons per minute. Ginn said that the contract should be completed time.

15. Adjournment

Motion by Block and second by Kilpatrick that the meeting adjourn. Motion approved unanimously; the meeting adjourned at 8:46 P.M.

Recorded by Darrin C. Ezell, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer