1. Call to Order
President Paulson called the regular meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:07 P.M., Thursday, December 7, 2000, at the corporation office.
Directors in Attendance
Michael Paulson, President
Scott Kilpatrick, Vice-President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts, Director
Duane Johnson, Director
Directors Absent
Carla Anderson, Director
Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE
Staff in Attendance
Jim Leggieri, General Manager
Betty Robertson, Administrator
Public in Attendance
Robert Terbrock, Member from Double Oak
Carl Kincade, C & S Plumbing
7. Discussion and Action on Robert Terbrock's Request to Appear Before the Board Regarding Consumption Issues.
Terbrock thanked the Board for the opportunity to express his concern regarding the high consumption on his bill from July 7 to August 8, 2000. He noted that he made a complaint to the office and that the field personnel had checked the meter and reported that it was okay. He distributed a data sheet showing his historical usage. He noted that he only ran the sprinkler system in the front yard 3 days a week. He noted that the aerobic system watered the trees in the back of his property. He remarked that he did not understand how he could have used the amount of water that registered on his meter. He explained that he thought he must have a leak; therefore, he contacted a plumber. He noted that he brought Kincade with him as a witness as to what happened regarding the meter.
Kincade explained that when he arrived the meter was spinning rapidly; therefore, he assumed there was a slab leak. However, he noted that the leak detection equipment did not find a slab leak. He stated that he only found a leaky faucet. He said that when they tapped the meter it slowed down. He said after he repaired the leak, he checked and the meter had stopped spinning.
Leggieri noted that at Terbrock's request, the meter was tested. Leggieri demonstrated how a meter operates by showing the inside of Badger meter. He explained the register is magnetically coupled to the meter's measuring chamber and only registers when water passes through it. He noted a Badger meter is as accurate a meter as can be purchased. Leggieri noted the independent lab test showed the meter was 96% accurate which meets required standards. He stated that more water probably went through the meter than registered.
Paulson stated he was impressed with the detailed information submitted by Terbrock; however, he noted if the meter was spinning, the water must have been used.
Terbrock said he talked with the person who did the test and he explained the mechanics of the meter and the testing process. Terbrock stated he was willing to accept the Board's decision.
Kaufman recommended the staff to review Terbrock's information and make a recommendation to the Board at the next meeting in January. The Board informed Terbrock that he would be notified of the next meeting date.
Terbrock and Kincade left the meeting.
6. Discussion and Action on the Appointment of a Director for the Vacancy on the Board that Expires in 2003.
Kaufman and Kilpatrick noted both Mutschler and Jones were well qualified candidates for the Board position. Kaufman noted that in an attempt to keep representation on the Board more evenly distributed in the service area, he moved to appoint Mutschler to complete the term that expires in 2003. Second by Alberts. Motion approved unanimously. The Board requested that a letter of appreciation be sent to Jones informing him that the Board will keep him in mind for future vacancies.
CONSENT AGENDA
The Directors requested that each item on the consent agenda be considered individually.
4. Approve the Minutes of the November 13, 2000 Board Meeting.
Motion by Kaufman and second by Johnson to approve the November 13, 2000 minutes with a clarification of the vote on the rate increase. Motion approved unanimously.
5. Accept the November 2000 Disbursements and Financial Reports.
Drury initiated discussion on the increase in cost associated with processing credit card payments. Following discussion on the issue, Paulson requested Drury to prepare a policy for the next meeting. Motion by Kaufman and second by Johnson to accept the November 2000 disbursements and financial reports. Motion carried unanimously.
ITEMS FOR INDIVIDUAL CONSIDERATION
8. Discussion and Action on the General Manager's Authority to Resolve Billing Disputes.
Discussion ensued on the general manager's authority to resolve billing disputes. The Board replied that part of the manager's job is to resolve disputes; however, the Board responded that the Board is there to help when he can not reach a resolution. Ginn recommended that BWSC keep a file of all written records of correspondence, notices, and actions regarding all disputes and resolutions.
10. Staff and Consultant Reports.
Leggieri reported that he and Ginn will be meeting with the new owners of the property south of Saddlebrook Estates. Paulson requested Drury to prepare a spread sheet to prove that the top end rates can cover costs. Johnson requested Drury to prepare data based on pure historical data to substantiate that the high users cause and cover high charges of the Upper Trinity Regional Water District.
3. Public Forum.
No one was present.
11. Review Future Agenda Items, Activities and Announcements, and Set the Time of the January 2001 Meeting.
The next regular meeting was scheduled for Thursday, January 18, 2001 at the corporation office. The Board excused Drury and Robertson, and they left the meeting.
2. Executive Session Concerning all Matters Related to Personnel Pursuant to Government Code 551.074.
Paulson announced at 8:55 P.M. that the Board would convene in Executive Session concerning personnel matters. The Board took no action and reconvened in Open Session at 9:03 P.M.
9. Discussion and Action on all Matters Related to Personnel.
No action taken.
12. Adjournment Motion by Paulson and second by Kilpatrick to adjourn the meeting.
Motion approved unanimously. The meeting adjourned at 9:03 P.M.
Recorded by Betty Robertson, Deputy Secretary-Treasurer
Certified by Larry Kaufman, Secretary-Treasurer