1. Call to Order.

President Paulson called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:24 p.m. on Tuesday, November 26, 2002 at the corporation office, 1911 East Jeter Road, Bartonville, Texas., Bartonville, Texas.

Directors in Attendance
Michael Paulson, President
Larry Kaufman, Secretary-Treasurer
Kevin Alberts
Carla Anderson
Scott Kilpatrick

Directors Absent
Duane Johnson, Vice-President
Dale Mutschler

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, P.E.

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

2. Executive Session

Following the call to order, Paulson announced at 7:24 p.m. that the Board would convene in Executive Session concerning:

a. All Matters Regarding the Securing of Easements / Hilltop Road Waterline Pursuant to Government code, Section 551.072.
b. All Matters Concerning Real Property of the Corporation, Including the Securing of Additional Well Site Pursuant to Government Code, Section 551.072.
c. All Matters Concerning Personnel, Pursuant to Government Code, Section 551.074.

The Board took no action and reconvened in Open Session at 8:40 p.m.

 

3. Public Forum.

No one was present.

Consent Agenda

Motion by Kaufman and second by Kilpatrick to approve the Consent Agenda. Motion approved unanimously. The two items approved were:

4. Approve the Minutes of the October 8, 2002 Board Meeting.

5. Approve the October 2002 Disbursements and Financial Reports.

ITEMS FOR INDIVIDUAL CONSIDERATION

6. Discussion and Action on the Appointment of a Director to Fill the Vacancy that Expires in 2005.

Resumes submitted by Ms. Jackie Brown and Mr. Thomas Greaves were reviewed and discussed. Motion by Kaufman and second by Alberts to accept Tom Greaves to fill the vacancy on the Board. Motion carried unanimously.

7. Discussion and Action on All Matters Related to Approval of the Operating and Capital Budgets for the Year 2003, Including Approval of the Rates.

Drury explained that this is the same information that was presented at the last meeting but includes the actual numbers for October. Kaufman explained that items in the capital budget would be approved at a future time when items would be considered for action. Kaufman suggested putting the capital budget on the agenda to be reviewed in January for discussion. Paulson suggested that the capital budget be reviewed quarterly. Motion by Kaufman and second by Kilpatrick to approve the Operating Budget for the year 2003, as presented, including approval for the rates to remain the same. Motion carried unanimously.

8. Discussion and Action on the 2002 Audit.

Drury stated that included in the packets is a copy of the engagement letter BWSC received from Dan Tonn with Hankins, Powers, Eastup, Deaton & Tonn, the same firm who completed the audit last year. Motion by Alberts and second by Kaufman to accept the proposal from the firm of Hankins, Powers, Eastup, Deaton & Tonn to complete the 2002 audit. Motion carried unanimously.

9. Discussion and Action on Final Water Plan Approval for Barrington Hills.

Leggieri recommended approval of the final water plan, noting that nothing had changed from the preliminary plan other than checking with the fire chief to determine if they needed an additional fire hydrant, which has been added to the final plan. Leggieri also explained that they are ready to start once fees have been paid. Motion by Kilpatrick and second by Alberts to approve the final water plan for Barrington Hills. Motion carried unanimously.

 

10. Discussion and Action on All Matters Concerning Establishing Rules and Rates for "Non-potable, Bulk Water Service."

Drury explained that she spoke with Ken Petersen, attorney with TRWA, who said BWSC can do this outside of our tariff and after consulting with Tony Mauldin, Superintendent and Jim Leggieri, General Manager and determined that the months of November 1 through March 31 are fairly safe to allow this type of bulk sale. Drury explained that the staff did a survey among other water utilities in reference to their policies and rates. Drury explained the reasoning for the $1,000 deposit, $4.08 per 1,000 gallons and the base rate of $238.40. Kilpatrick would like to add that the other times of the year water is not available for bulk sale. Motion by Kaufman and second by Alberts to accept the proposed policy for bulk water sale, with additional language as requested by Kilpatrick. Motion carried unanimously.

11. Discussion and Action on All Matters Concerning the Securing of Easements/ Hilltop Rd. Waterline, Including Approval of The Ginn Corporation's Design Fees for the Waterline Upgrade.

Leggieri explained that he included fees due to date in the packets, for the Board's approval. Ginn explained that Ginn, Inc. usually bills when the planning is 75% complete. Drury explained that Mutschler had requested this information previously. No action.

12. Discussion and Action on All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site, Including The Ginn Corporation's Evaluation of Maximizing the Stonewood Pump Station's Storage/Capabilities.

No discussion or action.

13. Discussion and Action on All Matters Concerning Personnel.

No discussion or action.

14. Discussion and Action on All Matters Concerning the Master Plan Update, Including Presentation by The Ginn Corporation Regarding the Costs and Benefits Associated with Obtaining a New Hydraulic Analysis.

Ginn explained that he looked into this in 1994 before pumps were changed out on all the pump stations and suggested using Water Cad software. Ginn explained that the first proposal that he received was $36,000, which was more than he wanted to present to the Board, and asked the company for a less expensive solution, such as downloading the information. Ginn explained that the old software was obsolete and was no longer supported. Paulson asked what the price of $36,000 included. Ginn explained that the price was for the company developing a hydraulic model of the system from scratch with the input of all the data. Kilpatrick inquired whether it would benefit BWSC for Ginn, Inc. to purchase the software to do future analysis. Ginn explained that normally utilities with their own engineer and a larger service area are typically the places that spend the money to purchase the software. No action.

 

15. Staff Reports.

There were no additional reports.

16. Consultants Reports.

There were no additional reports.

17. Review Future Agenda Items, Activities, and Announcements, Confirm December 17, 2002 as the Date for the December Meeting, and Set the Date for the Christmas Party.

The next regular meeting is scheduled for Tuesday, December 17, 2002 at 7 p.m. at the corporation office. The meeting for January was scheduled for Tuesday, January 7, 2003. The date for the Christmas party was set for the week of December 15th at Christina's Restaurant.

18. Adjournment.

Motion by Kaufman and second by Kilpatrick to adjourn the meeting. Motion approved unanimously. The meeting adjourned at 9:37 p.m.

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer

 

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