1. Call to Order.

Vice President Greaves called the meeting of the Board of Directors of Bartonville Water Supply Corporation to order at 7:07 p.m. on Monday, June 16, 2003 at the corporation office, 1911 East Jeter Road, Bartonville, Texas.

Directors in Attendance

Thomas Greaves, Vice-President
Larry Kaufman, Secretary-Treasurer
Scott Kilpatrick
Dale Mutschler
Kevin Alberts
Lloyd Hanson

Directors Not in Attendance

Michael Paulson, President

Consultants in Attendance
Jennifer Drury, CPA
Wayne Ginn, PE

Staff in Attendance
Jim Leggieri, General Manager
Marcy Gustafson, Administrative Assistant

Others in Attendance
Kathy Gregory, AIA Insurance

2. Executive Session.

Greaves announced at 7:07 p.m. that the Board would convene in Executive Session concerning:

a) All Matters Concerning the Securing of Easements/Hilltop Rd. Waterline, Pursuant to Government Code, Section 551.072.
b) All Matters Concerning Real Property of the Corporation, Including the Securing of an Additional Well Site Pursuant to Government Code Section 551.072.

The Board took no action and reconvened in Open Session at 7:16 p.m.

 

ITEMS FOR INDIVIDUAL CONSIDERATION

3. Public Forum

No one was present.

4. Approve the Minutes of the May 12, 2003 Board Meeting.

Motion by Kilpatrick and second by Alberts to approve the minutes of the May 12, 2003 Board meeting. Motion carried unanimously.

 

5. Approve the May 2003 Disbursements and Financial Report.

Drury explained that BWSC is slightly ahead of the monthly budgeted figures for water sales, but the months of July, August, and September are usually the biggest months of the year and should help meet the annual budget. Drury explained that the fees for new members is from Barrington Hills, which BWSC has collected half of the impact fees, but has only set one meter for irrigation. Drury also explained that the rest of the annual new member fees (impact fees) are from Flower Mound Animal Shelter and Bartonville Town Center. Drury explained that the repair fees were higher due to the repairs needed on the elevated storage tank and Chinn Chapel pump station. Drury explained that the utilities figure is an accrual figure since BWSC on now on the ITU (Industrial Time of Use) and is on a different time schedule and should level out. Motion by Kilpatrick and second by Kaufman to approve the May 2003 disbursements and financial report. Motion carried unanimously.

6. Discussion and Action on all Matters concerning BWSC's Policy on Director's Absenteeism and Removal of a Director.

Kilpatrick asked what was considered an excused absence. Drury explained that the policy puts the action on the Board of Directors and not on the individual director, which the previous policy had done. Kilpatrick asked if the staff were going to monitor the attendance of the directors. Drury explained that an attendance sheet was already being kept, but would be added with the monthly Board packets for the directors to review. Drury stated that the staff would monitor and send the director a ten day letter and would be discussed at the next regular meeting. Drury explained the Board currently does not have a policy for removal of a Board member. Kaufman asked if the Board would want to remove a member or leave it to the general membership. Motion by Alberts and second by Mutschler to accept the policy on director's absenttism. Motion carried unanimously. No action on the removal of a director.

7. Discussion and Action of all Matters Relating to the Water System Master Plan, Including:

a) Discussion and Action on Approving the Water System Master Plan as prepared by The Ginn Corporation.

b) Discussion and Action on Authorization of The Ginn Corporation to Seek Approval of the Master Plan from the Texas Commission on Environmental Quality ("TCEQ").

c) Discussion and Action for The Ginn Corporation to Proceed with the Implementation of the Approved Master Plan Including the Design of the Stargate Pump Station, Ground Storage Tank, Water Well, Water Lines to Stargate, and Access Road.

Motion by Kilpatrick and second by Alberts to accept:

a) Discussion and action on approving the water system Master Plan as prepared by The Ginn Corporation,

b) Discussion and action on authorization of The Ginn Corporation to seek approval of the Master Plan from the Texas Commission on Environmental Quality ("TCEQ"), and

c) Discussion and action for The Ginn Corporation to proceed with the implementation of the approved Master Plan including the design of the Stargate pump station, ground storage tank, water well, water lines to Stargate, and access road as written. Motion carried unanimously.

8. Discussion and Action on Authorization of the General Manager, in Conjunction with The Ginn Corporation, to Advertise for Bids for BWSC's Hilltop Road Waterline Project.

Wayne Ginn, P.E. stated that the plans were complete and the changes were based on easements. Leggieri stated that a proposed timeline had been outlined in his report. Motion by Kaufman and second by Kilpatrick to authorize The Ginn Corporation to advertise for bids for the Hilltop Road waterline. Motion carried unanimously.

9. Discussion and Action on Easements/Hilltop Road Water Line.

No discussion. No action.

10. Discussion and Action on Real Property of the Corporation, including securing an Additional Well Site.

No discussion. No action.

11. Staff Report.

None.

12. Consultant Reports.

None.

13. Review Future Agenda Items, Activities, Announcements, and Set the Time and date of the July Meeting.

The next regular meeting is scheduled for Monday, July 21, 2003 at 7 p.m. at the corporation office.

14. Adjournment.

Motion by Kaufman and second by Alberts to adjourn the meeting.Motion approved unanimously. The meeting adjourned at 8:26 p.m.

 

Recorded by Marcy Gustafson, Administrative Assistant

Certified by Larry Kaufman, Secretary-Treasurer